Grants and Data Adminstrator

Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communities to shift the balance of power to ensure racial justice and equity across Washington and beyond. We are hiring a Grants and Data Administrator to join our expanding team.

Cultivating a staff team that embodies the diverse experiences of Washington communities is essential to these aspirations. We strongly and sincerely encourage applications from people of color; individuals who are immigrants, bilingual, and multicultural; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

Visit our About Us page to learn more about our work, approaches, and values. You may also browse our Join Inatai page to understand our hiring process, work culture, and benefits.

This is a full-time, exempt position. Inatai is proud to be a statewide organization and we know there are talented leaders everywhere in our state. As we grow and learn, we know that we are better partners to communities and more strategic grantmakers when we have team members rooted in place and bringing their lived and learned experiences to our work. We are prioritizing the following geographies to ensure we are fully living up to our commitments to geographic equity. 

• The Olympic Peninsula, with special attention to Jefferson, Clallam, and Grays Harbor counties
• North Central Washington, with special attention to Douglas, Chelan, Okanogan, and Kittitas counties
• North Eastern Washington, with special attention to Pend Oreille, Stevens, Ferry and Lincoln counties

In addition to these regions, we would like to give priority to candidates based in Adams, Asotin, Cowlitz, Lewis, Mason, Skagit, Skamania, and Whitman counties.

We currently have offices in Seattle and Pasco. Team members connected to an office will work in the office at least three days per week, while team members not connected to an office will work remotely.

Periodic early morning, evening, and weekend hours will be required, and statewide and regional travel should be expected. All employees participate in our offsite retreats, often requiring travel and overnight stays.

Primary Responsibilities

• Support all components of grants processing from proposal submission to grant award disbursement
• Develop strong proficiency with the CRM/grants management database and provide ongoing support to staff 
• Assist in troubleshooting common grants management system issues for applicants, grantees, and staff 
• Prioritize accessibility needs of grant applicants 
• Help update grantmaking forms, including correspondence, applications, and reporting 
• Assist with the development and implementation of quality control procedures to safeguard grant data 
• Ensure due diligence processes and documentation following IRS regulations and Foundation-specific policies and practices 
• Communicate with grant applicants on routine inquiries related to the application process and material submissions (with particular attention paid to organizations that have less experience navigating grantmaking processes) 
• Track and monitor grants, help ensure all pre- and post-grant requirements are met and create and monitor payment and reporting schedules 

• Provide routine system-generated reports as requested by staff 
• Maintain record of troubleshooting issues experienced internally and externally and develop themes over time 
• Assist with scheduling internal and external meetings related to grants management 
• Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture of the Foundation
• Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the Foundation 

Requirements

• A deep commitment to equity and social justice and strong alignment with our organizational values 

• Ability to authentically connect the Foundation’s mission and aspirations with one’s own personal experiences 
• Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities
• Minimum of two years of experience in grants administration or three years of experience in data administration in the nonprofit, public, or education sectors 
• Proficiency in grants management or data management systems 

• Excitement about data management and a strong customer service orientation 
• Experience following grantmaking workflows, policies, and procedures 
• Ability to implement alternative grantmaking processes to meet accessibility needs of applicants
• Ability to be self-directed, take ownership, and see projects to completion in a timely manner 
• A strong desire to learn about the needs of communities across the state who are most impacted by structural inequities 

• An understanding of the foundational role that racism, ableism, sexism, and other forms of bias and oppression play in perpetuating inequity 
• Humility and curiosity, and an understanding of how these qualities are connected to success in this role 
• Demonstrated capacity for self-reflection 
• Good verbal, non-verbal, and written communication skills combined with the ability to listen deeply and authentically 
• High level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint) and Adobe (Acrobat DC) and ability to adapt to new technologies 
• Ability to take part in occasional meetings and events outside of core business hours 
• Enthusiasm for traveling throughout Washington and engaging with communities that may be different from your own (travel is estimated at 5% for this position) 

Benefits

In addition to a positive and flexible work culture, we attract, retain, and motivate exceptional people with an equitable and competitive compensation package. Salary ranges are set according to an explicit compensation policy, and relevant data are reviewed when setting ranges for each position. The salary range for this position is $68,500 - $82,500. A compensation enhancement is provided to employees with indigenous or advanced language proficiency in more than one language that they utilize to advance the Foundation’s work across Washington.

We offer a comprehensive benefits package that includes fully paid medical/dental/vision coverage for employees and dependent children (and partial coverage for partners and spouses), a 10% retirement contribution, generous time off (29 days of flexible paid time off, five paid holidays, and a year-end office closure from December 25 to January 1), paid family and medical leave (12 to 18 weeks), a transit pass (where available), and support for ongoing professional development. 

To Apply

Please submit your resume and a cover letter expressing your specific interests through our online application portal. Priority will be given to applications submitted by September 30, 2024. You will receive an automatic acknowledgment of your application once you submit your materials, and you can expect updates from the Foundation every two to three weeks once the priority deadline has passed.