Building Controls Project Coordinator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1400 employees across 12 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 

• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building Controls - Control systems, fault detection, energy services and remote monitoring 

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Building Controls Project Coordinator: This is where you come in.

We’re seeking a Building Controls Project Coordinator who will play a pivotal role in delivering efficient service by managing Building Controls work across assigned areas or trades. This role is centered on clear, proactive communication with both internal and external customers, consistently prioritizing exceptional customer service. As Project Coordinator, you will support Controls Specialists and Low Voltage Installers by coordinating job schedules, evaluating and prioritizing duties, and ensuring accurate records to facilitate seamless field operations. You’ll collaborate with cross-functional teams to drive operational goals, manage overflow calls to ensure timely service, and work closely with leadership to foster a collaborative, solution-focused environment.

In return for achieving ambitious targets, you’ll gain greater ownership over projects, abundant growth opportunities, and the freedom to drive meaningful impact in a supportive and dynamic setting.

Top deliverables in the first year to be a hero:

• Customer Communication: Establish strong communication with both internal and external customers, addressing Building Controls needs and delivering exceptional customer service and satisfaction.
• Efficient Job Coordination and Scheduling: Support the Building Controls Operations team by coordinating and scheduling projects to ensure timely and efficient service delivery.
• Project Prioritization and Evaluation: Proactively assess and prioritize Building Controls projects within your assigned area/trade, ensuring resources are allocated effectively and response times are optimized.
• Accurate Record-Keeping: Maintain precise and comprehensive records to facilitate smooth coordination of field activities and ensure all relevant information is up-to-date and accessible.
• Collaborative Cross-Functional Support: Partner with cross-functional teams, including Project Management, Building Controls Team Leads, and Electrical Superintendents, to achieve operational goals and foster a collaborative, solution-driven environment.

The Building Controls Project Coordinator role reports to Ashley Skelton/Service Response Center Supervisor on a collaborative team working on a variety of projects and initiatives to support our growing business. This highly visible role interacts with all levels and functions within the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• Proven Customer Service Skills: A strong history of providing exceptional customer service, even in high-pressure situations.
• Effective Task Prioritization: The ability to prioritize tasks based on urgency and importance while keeping stakeholders informed of any schedule changes and promptly addressing their inquiries.
• Proficiency in Office Software: Extensive experience with office software, including Microsoft Word, Excel, and Outlook, to support your daily responsibilities effectively.

And everyone you work with should describe you as…

• Positively Engaged: You bring a great attitude to the team and demonstrate a strong sense of ownership in everything you do.
• Adaptable and Collaborative: You excel in fast-paced, deadline-driven environments, showcasing exceptional client-facing abilities and a commitment to teamwork.
• Highly Organized: Your solid organizational skills enable you to multitask effectively and manage your time efficiently.
• Critical Thinker: You possess sound judgment and critical thinking skills, allowing you to navigate challenges with confidence and make informed decisions.

And you should be motivated by…

• Self-Empowerment and Learning: A desire to take the initiative and learn new skills independently. If you thrive with minimal supervision and prefer autonomy over micromanagement, this is the right place for you.
• A Results-Driven Culture: The opportunity to work in a lean, results-oriented environment where you are encouraged to take on additional responsibilities and achieve greater results each year.
• A Supportive and Innovative Atmosphere: A commitment to fostering a fun and engaging workplace characterized by transparency, openness to innovative ideas, and a strong sense of camaraderie among team members.

Benefits

Compensation: $25-$31/hr

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access. 

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.