Specialty Construction Project Clerk

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina, and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

Responsibilities

As a Specialty Construction Project Clerk at ITAC, you will play a crucial role in supporting the project management team by ensuring that all project-related documentation is accurate, organized, and easily accessible. The Project Clerk is expected to apply accepted document control, business, project, administrative, and human resource procedures. Tasks will have clear and specified objectives; however, some work will be self-directed. The Project Clerk will be required to review the details of each completed take to ensure that his/her work is error free. Task assignments may vary as needed for assigned operating unit/department. Your responsibilities will include:

• Office Support-may vary as needed for assigned operating unit/department

• Day to day office support

• Create new files (physical and electronic as needed)
• Credit card coding assistance
• Order/Maintain office supplies
• Organize, coordinate client visits
• Project close-out
• Work with Document Controls to control the flow of documents, internal and external, to ITAC. This includes but is not limited to drawings and specifications issued for review, approval, bid, construction, and/or PO’s, CO’s, contacts, etc.
• Implement document control procedures to control documentation flow through ITAC
• File project documents in Sharepoint, Procore, and other servers
• Update and distribute miscellaneous brochures and literature as requested
• Knowledge of printing, copying, and scanning systems
• Ensure proper filing and storage of documents on projects
• Support department managers with expense reports, credit card reconciliation, and timesheet entry
• Support department to ensure jobs or project execution meets ITAC policy and procedure standards
• Organize lunches as required, work with vendors to coordinate lunch and learns
• Support the development of proposals by completing job set-up
• Maintain daily CRM efforts, data entry, and upkeep
• Complete job set-up in a timely manner, ensuring completeness and accuracy. This includes sending job estimates, proposals and PO’s to Project Accounting
• Engineering licensure management and maintenance for various states as needed

Requirements

EDUCATION

• High School diploma required

EXPERIENCE

• 1-2 years of experience in project coordination or administrative support, preferably in construction or engineering.

ADDITIONAL REQUIREMENTS

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Must pass criminal background and drug test.

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Professional Development
• Wellness Program
• Safety Incentive Program
• 24/7 Chaplain Care