Project Coordinator (Fully Remote)

Do you want to be part of a dynamic team that works with some of the largest organizations across the globe? Do you want to work in a fully remote, collaborative environment with hard-working and friendly co-workers? If so, we want to talk to you.

ABOUT THE COMPANY

The best of all worlds: join Avolution, a highly regarded, worldwide, financially sound and growing Enterprise Architecture Software company. Founded in 2001 and with offices in Northern Virginia, Canada, South America, Sydney, Singapore, London, and the Middle East, Avolution is established as an industry leader in its Gartner Magic Quadrant and other industry reports. Be part of a smart, friendly team, and use your skills and initiative to drive growth. Benefit from our culture which is described by employees as collaborative, flexible, and supportive. 

ABOUT THE ROLE

We're looking for a well-rounded, proactive Project Coordinator to bring organization and structure to administrative and operational projects, driving efficiency and managing details with a big-picture focus.

Requirements

Key Responsibilities

Proposal & Questionnaires Management

• Understand and respond thoroughly to proposals and other questionnaires, leveraging proposal management tools to craft responses.
• Coordinate with subject matter experts to refine responses, ensuring consistency and accuracy across all documentation.
• Stay current on Avolution’s policies, product information, and information security standards.

ISMS Support

• Assist with Avolution’s Information Security Management System (ISMS) documentation, audits, and compliance tracking.
• Manage processes and records, update policies, and create compliance reports.
• Support training on ISO 27001 standards and ensure policies are well-documented.

Vendor Setup & Accounts Payable

• Handle new vendor setups and maintain information across customer portals.
• Manage invoicing for renewals, expansions, and new business.

Legal Contracts Management

• Organize and maintain customer contract systems, ensuring accurate record-keeping.

Other Projects

• Provide support on various administrative and operational projects as needed.

ABOUT YOU

• 5+ years of relevant experience; strong organizational and multitasking abilities.
• Self-starter with a detail-oriented, proactive approach.
• Clear communicator, both written and verbal, who can translate technical details into compelling narratives.
• Growth mindset, with an eagerness to learn and strong technical aptitude.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

You may have experience of the following: Project Manager, Administrative Project Manager, Proposal Coordinator, Operations Project Coordinator, Contracts Administrator, ISO Compliance Manager, Bid Specialist, or Information Security Coordinator.

Benefits

• Ability to work from anywhere within the US
• Opportunity to join in-person team retreats
• Comprehensive healthcare coverage that includes health, dental and eye insurance
• 401K with company matching (after the first 6 months)
• Life Insurance
• Short-term disability insurance
• 20 annual PTO days that you are encouraged to use
• 1 day of birthday leave per year
• 10 annual sick days
• Paid parental leave
• New employee home office allowance
• Annual home office allowance