Legal Receptionist

The Law Office of Wood & Wood, a reputable law practice in the legal industry, is seeking an entry-level Legal Receptionist to join our team. As the first point of contact for our clients, the Legal Receptionist will play a vital role in providing exceptional customer service and administrative support within our busy office environment.

Responsibilities

• Welcome and greet clients and visitors in a friendly and professional manner.
• Answer incoming phone calls and direct them to the appropriate team members.
• Maintain and manage the reception area to ensure it is clean and organized at all times.
• Schedule appointments and manage calendars for attorneys and legal staff.
• Assist in drafting and preparing legal documents, such as correspondence and memos.
• Handle incoming and outgoing mail, faxes, and emails, ensuring they are distributed to the correct recipients.
• Manage inventory of office supplies and order as necessary.
• Coordinate and schedule meetings and conference rooms, ensuring they are properly set up and equipped.
• Assist with various administrative tasks, including filing, photocopying, and scanning documents.
• Collaborate with other staff members to ensure smooth operations and efficient workflow.

Requirements

• High school diploma or equivalent.
• Proven experience in a similar role as a legal receptionist or in a law firm.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficient in using Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Exceptional interpersonal skills and the ability to work well in a team.
• Professional demeanor and appearance.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of legal terminology and the legal industry is a plus.

Benefits

Paid vacation and sick leave. Opportunity for additional training and advancement within the firm.