Senior Corporate Administrator - Houston

Overview:

The Executive Assistant provides executive support in a one-on-one working relationship with the Executive Leadership Team (ELT), as well as, corporate marketing, accounting, recruiting and strategy teams. They serve as the primary point of contact for internal and external stakeholders.

Responsibilities

• Assists in creating a first in class perception of Quiddity, the ELT, and corporate teams
• Behaves and interacts with coworks, clients, collaborators, and the public in a manner consistent with the company’s culture and core values
• Complete expense reports
• Completes a broad variety of administrative tasks for the ELT and corporate teams
• Managing calendars of appointments
• Leads execution of corporate events and participates in planning efforts
• Drafts meeting minutes and edits as appropriate
• Maintains corporate files and handles document routing and delivery
• Composing and preparing correspondence that is sometimes confidential
• Arranging complex and detailed travel plans, itineraries, and agendas
• Plans, coordinates, and ensures the ELT schedule is followed and respected
• Maintains discretion and confidentiality in relationships.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ELT, including those of a sensitive or confidential nature
• Determines appropriate course of action, referral, or response
• Works closely and effectively with the ELT, to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Arrange facilities, AV and catering for meetings as needed for in person meetings
• Must have the skills and capabilities to run remote meetings on Microsoft Teams, Zoom, and other virtual platforms from conference rooms and remotely
• Assists with new hire onboarding and new hire orientation
• Maintains, coordinates, and ships supplies and print materials for conferences and career fairs

Requirements

• Aligned with the company culture and core values
• Strong work tenure: 5+ years of experience supporting Executives in a business formal environment.
• Bachelor’s degree required.
• Excellent working knowledge of Excel, Word, and PowerPoint.
• Professional telephone manner, directing all calls appropriately and taking accurate and complete messages.
• Maintain confidentiality of all information.
• Positive and "can do" attitude is a must
• High level knowledge of Microsoft Office applications
• Dependable attendance (this is not a WFH position)

Quiddity is a culture first, award-winning, full-service civil engineering, planning, surveying, and consulting firm. With more than 600 employees in 11 offices across Texas, our team is organized around 11 service groups that support nearly 20 public and private sector market segments. Remaining true to our mission has helped us be consistently voted a Best Place to Work by local and regional publications and an Engineering News-Record Top 500 National Firm.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

NOTICE TO THIRD PARTY AGENCIES: Please note that Quiddity does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity.