Human Resources Specialist

DOF Subsea is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, AUVs (Autonomous Underwater Vehicles) and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas industry.

Move to Improve and bring the company forward!

An important part of the DOF culture is to learn from the experienced and skilled people we are so fortunate to recruit. If you feel that you can contribute and make us better, we promise you that we are always open to ideas and innovation. After all, it is the culture of innovation that has made DOF one of the most exciting places to work. In DOF you can make a difference in an environment ready to solve problems and implement good ideas quickly. We offer exciting activities and plenty of opportunities to grow. Our experts will help you to develop your knowledge, skills and experience in DOFs core activities.

Are you our new Human Resources Specialist?

We are looking for another member to join our HR team: a working environment consisting of skilled, positive, innovative, and enthusiastic employees. If you are a team player who would like to work closely with people from different parts of the world, we would be happy to receive your application. This position is responsible for supporting the administration of various HR-related activities conducted within DOF Subsea US operations, including all departments for both onshore and offshore personnel.

Requirements

Key Tasks:

Tasks can include, but not limited to:

• Support all employees and all Department Managers with HR issues, offering HR support, advice and guidance
• Familiarity with all laws and regulations within HR discipline for the US region
• Superuser for Human Resources Information System (HRIS) performing data management updates, register and maintenance of new and existing personnel within the system, registers activities
• Implement and coordinate local initiatives for NA Region - US office on Global HR Projects (Employee Surveys, Performance Appraisals, and Learning Initiatives)
• Continuous HRIS updates and ensuring HR Master data maintenance
• Assist with current US HR Team with coordination of the Learning & Development system maintenance and future development
• Interact with Payroll on updates to ADP payroll system and assist with answering questions for personnel regarding pay or related concerns or questions
• Administer I-9 Compliance
• Assist in maintaining and administering Employee Handbook, company organization charts, Head Count Report, and other process and procedural documents to facilitate compliant operation
• Maintains Affirmative Action Program records and data collection for filing EEO-1 and VETS4212 report annually; and maintains other records, reports and logs to conform to EEO regulations.
• Familiarity with immigration and visa processes, i.e., H1-B, L1, TN visas and coordinating with immigration attorneys for filings of visas
• Ensure proper processes, practices, and documents are completed on all employee actions including new hires, pay changes, terminations, etc. 
• Responsible to maintain the personnel database updated at all times; hard copy personnel files; electronic personnel files in line with company policies and government regulations ensuring records are stored, secured and maintained in a confidential manner
• Participates in onboarding process and New Hire Orientation of all new employees
• Assists with benefit administration of various employee benefit programs such as group insurance, life, medical and dental, accident and disability insurance
• Assists with administration of leaves of absence such as Short- and Long-Term disability in compliance with FMLA and other federal/state laws
• Participates in annual benefits review with insurance brokers and facilitation of open enrollment for benefits
• Have working knowledge of administration of the Corporate and EPCCA Drug/Alcohol program with random testing
• Performs other duties and projects as assigned by HR Team Leader and/or Regional HR Manager

EDUCATION AND COMPETENCIES

Education/Experience:

• Post secondary education in Human Resources or related field (experience can compensate for lack of formal competency)
• Professional Certification (SHRM-CP and/or PHR) desired
• Minimum of 5 years of experience in a business environment with a strong focus in HR functions
• Comprehensive understanding of HRIS/ERP systems
• Working knowledge of US Labor laws and regulations
• Experience with ADP WFN (Workforce Now) desired; back-end system set up, audit and maintenance a plus
• Experience with system workflows and interfaces between different systems
• Experience in the oil and gas industry and including exposure to marine/vessel operations is a plus but not required
• Demonstrate the highest level of ethical behavior
• Maintain confidentiality of sensitive information
• Remain flexible in order to adapt to changes in work environment
• Ability to work as a team player with a spirit of initiative and achievement orientation
• Promote positive culture with and among employees
• Ability to work in a fast-paced work environment, multi-task and effectively prioritize work to meet deadlines
• Proficient in Microsoft Packages - Word/Excel/PowerPoint and Document Control Systems
• Able to exercise effective judgement, sensitivity, creativity to changing needs and situations
• Must be authorized to work in the United States

Benefits

DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF Subsea maintains the right to request a criminal background check as a part of the recruitment process.

We encourage applications from all qualified individuals.

We thank all applicants for their interest but only those selected for an interview will be contacted.