Human Resources Coordinator (Temporary)

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

Texas Health Action seeks an Human Resources Coordinator to support core HR operations by administering key processes across benefits, HRIS maintenance, onboarding, and compliance. This role ensures the smooth execution of critical HR functions through meticulous attention to detail and data accuracy. This is a full-time, temporary position through 8/31/2026. The position requires a hybrid schedule with at least one on-site day per week to support essential administrative needs and foster collaboration.

Essential Duties:

Benefits Administration:

• Assist in coordinating open enrollment processes, including scheduling sessions, communicating updates to employees, and managing enrollment changes.
• Maintain accurate benefits records within the HRIS (Paycom), ensuring timely updates and compliance with organizational policies.
• Respond to employee benefits inquiries, providing clear guidance and escalating issues as needed.

HRIS Maintenance:

• Regularly update employee data within Paycom, ensuring timely processing and accuracy across benefits, leave management, personnel changes, and compliance records.
• Generate and distribute routine and ad hoc reports on HR metrics, such as headcount, turnover, and benefits participation.
• Conduct periodic audits of HRIS records to ensure data integrity and compliance with regulatory requirements.

Onboarding and Offboarding:

• Coordinate onboarding logistics, including generating offer letters, verifying I-9 documentation, and facilitating IT setup in collaboration with other departments.
• Manage the setup and distribution of new hire welcome materials to ensure a seamless onboarding experience.
• Process offboarding tasks such as deactivating system access, ensuring the return of company assets, and completing exit documentation.

Compliance and Documentation:

• Maintain and organize personnel files in accordance with legal requirements and company policies.
• Oversee the completion of background checks, E-Verify processes, and I-9 documentation to ensure timely compliance.
• Monitor compliance training completion and maintain accurate tracking within the HRIS.

General Administrative Support:

• Assist in maintaining HR-related documentation, including updating policies and procedures.
• Manage HR mail and correspondence, including distributing notices and handling confidential materials.
• Support ongoing HR projects and initiatives as assigned, ensuring timely execution and adherence to objectives.

Employee Support:

• Respond to employee inquiries regarding HR policies, procedures, and programs, ensuring timely and accurate resolution.
• Provide support for employee engagement initiatives by coordinating events and tracking participation.

Compensation

Based on job duties and requirements, this position has an hourly range of $25.00 - $27.00 per hour. Initial placement will be based on hired candidate's qualifications and relevant experience. This position is currently funded through August 31, 2026.  Continued employment is contingent upon future funding beyond this date.  Ninety-day notification will be provided if this position will no longer be funded.

Applicant Information

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Requirements

Education and/or Licensure – High School diploma or GED required.  Bachelor’s degree preferred; may substitute relevant experience for education.

Experience:

• Minimum of 3 years of experience in HR or administrative roles, with a focus on HRIS maintenance, benefits administration, or compliance.
• Proficiency in HRIS systems, particularly Paycom, is highly preferred.
• Familiarity with applicant tracking systems, onboarding processes, and employee records management is essential.

Additional Requirements – Bi-lingual (English/Spanish) a plus.

Knowledge Skills and Abilities:

• Proficiency in PC skills, including Windows, Outlook, Word, and Excel.
• Strong interpersonal skills with a high degree of diplomacy and tact.
• Ability to manage conflict and negotiate solutions effectively.
• Cultural sensitivity and the ability to interact with diverse groups, including those in crises or resistant to organizational processes.
• Exceptional time management skills, with the ability to prioritize and complete multiple tasks efficiently.
• Customer-service orientation with the ability to interact effectively with diverse employee populations.
• Knowledge of employment laws and HR compliance standards.
• Ability to maintain confidentiality and adhere to organizational policies and deadlines.
• Strong follow-through on tasks and assignments.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short Term & Long Term Disability
• Training & Development
• Parental Leave
• Longevity Pay