Fire Alarm Project Administrator

We are seeking a highly organized and detail-oriented Fire Alarm Project Administrator to join our growing team in Corpus Christi, TX. As a Fire Alarm Project Administrator, you will play a crucial role in ensuring the smooth operation of our construction processes by ensuring commercial documents are collected, reviewed, distributed, and completed in accordance with contractual requirements and industry standards. A proactive approach and excellent communication skills will contribute to the overall success.

The successful candidate will oversee multiple administrative duties, which include:

· Daily schedule updates

· Maintain accurate and up-to-date project records

· Coordination with sales representatives to ensure complete documents are obtained prior to booking.

· Assist in preparing reports and analysis related to project status

· Assist Project Managers with construction updates to customers

· Submission and tracking of documents to contractors and AHJs

· Submit and manage designs sent to subcontractors

· Manage invoices and payments to subcontractors

· Ordering and tracking of material

· Manage and track received materials

· Prepare documents for project start ups

· Manage and complete project close out process

· Collaborate with Project Managers to address and resolve customer inquiries or concerns.

· Log and track business opportunities and communicate with sales representatives.

· Attendance at mandatory job site meetings as required

· Perform daily processes and controls accurately, ensuring company policies are followed

· Manage lien waivers

Requirements

Proven experience in contract administration or coordination role is preferred but not mandatory.

· Attention to detail is a must.

· Ability to work independently and collaboratively in a team setting.

· Strong organizational and project management skills.

· Exceptional communication skills, both written and verbal, in a professional context.

· Excellent interpersonal and relationship-building skills

· Ability to manage multiple tasks and changing priorities

· Ability to quickly learn and adapt to multiple business software platforms

· Strong proficiency with Microsoft Office (Outlook, Excel, Word, Teams)

· Proficient in- Adobe Acrobat

· Experience in Service Trade- Software a plus

· Familiarity with Fieldwire construction software is an advantage.

· AutoCAD experience a plus

· Experience with Microsoft Great Plains software preferred

· Procore experience

· Construction accounting software experience

· Familiarity with AP/AR process

· Project accounting experience including job cost coding of vendor/supplier invoices, timecards and subcontractor AIA’s

AS/BS or University degree in construction, engineering or related discipline a plus

Language: English/Spanish (Preferred)

Benefits

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.