Documentation Specialist

Apollo Seeds USA, Inc. is a leading agricultural company specializing in the production of high-quality seeds. We are currently seeking a diligent and detail-oriented Documentation Specialist to join our team. As a Documentation Specialist, you will play a crucial role in maintaining accurate and up-to-date records, ensuring compliance with regulatory standards, and facilitating effective communication within our organization.

Responsibilities

• Manage and maintain documentation, including seed variety information, test results, and quality control reports.
• Organize and classify documents using an electronic document management system.
• Ensure confidentiality and security of all documents by implementing appropriate data protection measures.
• Collaborate with cross-functional teams to gather and verify information for documentation purposes.
• Create, edit, and proofread documents for accuracy, clarity, and consistency.
• Develop and maintain a library of standardized templates and forms.
• Assist in the preparation of reports, proposals, and presentations.
• Follow established procedures and guidelines for document generation, revision, and approval.
• Conduct regular audits to identify gaps or inconsistencies in documentation practices.
• Stay updated on industry regulations and best practices for documentation management.

Requirements

• Bachelor's degree in a relevant field such as business administration or technical writing.
• 3+ years of experience in a similar role, preferably in the agricultural or biotechnology industry.
• Proficient in using electronic document management systems and Microsoft Office Suite.
• Strong attention to detail and excellent organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and meet tight deadlines.
• Knowledge of regulatory requirements related to documentation management.
• Familiarity with seed industry terminology and processes is preferred.
• Strong problem-solving skills and the ability to adapt to changing requirements.
• Ability to work collaboratively in a team environment.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)