Administrative Assistant - Panhandle PBS

At Amarillo College, our mission is: ​Transforming our community and economy through learning, innovation, and achievement. ​Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Part-Time Administrative Assistant for Panhandle PBS who will be all-in on our mission and who will maintain electronic and printed records and serve in a supporting role for the General Manager as well as members of the station’s development office.

Requirements

EDUCATION

Required: High School Diploma

Preferred: Associate’s Degree in Business or Bookkeeping

EXPERIENCE

Required: Two (2) years of experience in a business environment with experience in financial accounting or bookkeeping best practices, database management, and full computer literacy.

Preferred: Professional experience working in a nonprofit environment with experience in fundraising and working with volunteers.

JOB DUTIES & RESPONSIBILITIES

• Assist Development Membership Coordinator in all areas including renewal letters, database management, customer service and support for pledge and membership drives as well as provide support for other fundraisers.
• Assist Community Engagement Coordinator with project coordination and reporting paperwork.
• Answer station phone, check phone messages, check the general email in-box for letters, questions, and concerns and return calls as well as respond to letters and emails.
• Assist Underwriter/Sales Agent by inputting underwriter contracts into the station’s traffic system and generating billing for TV and radio underwriters in a timely manner.
• Assist General Manager with various reports, filings, and needs as they arise.
• Collect mail and sort/receive packages and get them to their owners.
• Assist with hiring new employees by setting up interviews, and organizing paper work for members of the interview committee.  
• Coordinate food orders and pick up for various department meetings, gatherings, screenings, etc., such as Advisory Council meetings, as well as help set up and clean up after these events. Also responsible for completing UCP for event set up for things happening in studio.
• As an Amarillo College employee, seek knowledge of and pledge to actively engage in a culture of caring striving to serve students, peers and the community by embracing the AC Core Values: Wow, Family, Fun, Innovation, and Yes!

KNOWLEDGE, SKILLS & ABILITIES

• Attention to detail and ability to multitask with a sense of urgency as well as possess strong organizational and task prioritization skills.
• Exhibit strong communication skills both written and verbal. 
• Ability to cultivate relationships built on trust and confidentiality.
• Ability to maintain a high level of professionalism at all times.
• Ability to provide an exemplary level of customer service to all internal, external customers, vendors, community leaders, etc.
• Ability to demonstrate a strong work ethic.
• Ability to exercise good judgement and compose various reports/evaluations in a timely fashion. 
• Ability to make solid recommendations.
• Strong attention to detail skills.
• Good organizational skills.
• Ability to work under pressure to meet stringent deadlines. 
• Ability to work independently and as a team member.
• Ability to interact with all levels of departmental personnel, community, and management.
• Ability to maintain a commitment to discretion and confidentiality concerning sensitive information, and perform additional duties or job functions required/deemed necessary by supervisory personnel.

Notice: Applicants selected for employment will be required to undergo a pre-employment criminal history background check and possibly a pre-employment drug test.

Salary: Amarillo College - Salary Schedules (actx.edu), Pay grade 6 (salary is determined by Human Resources based on education, work experience and internal comparisons).

Physical Demands: While performing the duties of this job, the employee is frequently required to travel between offices and buildings, and requires the ability to lift, carry, push, pull and/or maneuver office supplies as needed.

Working Conditions: Must be willing to work a flexible schedule (days, nights, weekends, holidays, and varying events if necessary.)

Work Environment: This position operates in a professional office environment, routinely uses standard office equipment (i.e. computers, phones, copy and fax machines, filing cabinets).

Commitment Statement: Amarillo College is dedicated to building a workforce that embraces a wide range of backgrounds and experiences, fostering a culturally aware team at every organizational level. Our goal is a faculty and staff that mirrors the distinctiveness of our community and is continually enhancing their skills and knowledge to better serve our entire student population.

Promotional Opportunity Policy: Under the Amarillo College Promotional Opportunity Policy, only current appointed or part-time non-appointed employees will be considered for a position during the first five (5) working days from notice or posting.

Benefits

Part-time employees are entitled to a free gym membership at the First Bank Southwest Fitness center, Free tuition up to 6 credits per semester, and a generous retirement plan.