Invoicing / Admin Assistant

WEYMAN CREATIVE, a leading player in the Marketing and Advertising industry, is seeking an Invoicing / Admin Assistant to join our dynamic team. This role is pivotal to our operations, providing vital support in managing accounts receivable and ensuring that our invoicing processes run smoothly and accurately. As an Invoicing / Admin Assistant, you will be responsible for creating, processing, and tracking invoices, collaborating closely with our project managers and clients to maintain clear communication regarding billing matters. Beyond invoicing, this role encompasses various administrative tasks that aid in maintaining efficiency within the office. Strong attention to detail and exceptional organizational skills are essential, as you'll be handling sensitive financial information and deadlines. Our ideal candidate should be proficient in spreadsheet management, have a solid grasp of accounting principles, and possess excellent communication skills to liaise with clients and team members alike. If you are looking for an opportunity to grow in a fast-paced environment while contributing to a creative and innovative company, we invite you to apply for this exciting position at WEYMAN CREATIVE.

Responsibilities

• Create and issue invoices to clients accurately and on time.
• Monitor and track accounts receivable to ensure timely payments.
• Assist in the preparation of financial reports and statements.
• Maintain organized financial records and documentation.
• Communicate with clients regarding billing inquiries and discrepancies.
• Collaborate with project managers to ensure accuracy in billing and project costs.
• Manage and streamline administrative tasks to improve workflows.

Requirements

• Proven experience in invoicing or accounting roles.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in MS Office, particularly Excel and accounting software.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to work under tight deadlines and manage multiple tasks.
• A proactive attitude and willingness to learn and take on new challenges.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Wellness Resources
• Stock Option Plan