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Executive Personal Assistant

Martin Management Group

Nashville, tennessee


Job Details

Part-time


Full Job Description

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

10 hours - 30 hours per week

RESPONSIBILITIES: 

  • Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals. 
  • Manage and prioritize the Executive/Owner’s calendar and schedule.
  • Coordinate and schedule travel to include making travel arrangements, and creating itineraries.  
  • Liaison between clients, third-party vendors, and real estate rental guests, project stakeholders, and event guests providing excellent communication and superior customer service. 
  • Actively monitor and adjust short-term rental pricing for rental properties to maximize occupancy. 
  • Inspect and report on rental property conditions and vendor performance based on quality assurance standards.
  • Administer or coordinate pet care for manager’s pets on a weekly or monthly basis 
  • Verify and thoroughly research vendors, talent, support systems, and opportunities to advance given objectives, preparing high-level, detailed reporting utilizing Excel, PowerPoint and/or Word. 
  • Compose, edit, and proofread correspondence and distribute to business partners, third party vendors and client distribution lists. 
  • Ensure deliverables are being met in accordance with vendor contracts and on-time.
  • Resolve conflict or complaints quickly and professionally, minimizing the need to escalate.  
  • Organize and categorize physical and digital property information, project information and data.
  • Create expense reports and payroll documentation via QuickBooks.
  • Manage and troubleshoot technical devices and applications with support desks. 
  • Provide feedback on opportunities to enhance business operations, relationships and processes.
  • Follow direction of management to properly execute according to vision, policies and procedures.
  • Perform various administrative and personal functions as requested. 
  • Any other duties assigned by the Executive/Owner.

Requirements

  • Associates Degree and/or 3 years’ experience as business/office management or personal assistant with experience in schedule management, negotiation, onboarding, and expense management.  
  • Confidence to serve as the first point of contact for the company.
  • Strong communication skills
  • Superior client/customer service skills
  • Heartily exhibits discretion and maintains confidentiality of executive-level data  
  • Accuracy and attention to detail, learns new skills quickly. 
  • Excellent planning and organization skills. 
  • Ability to work independently and collaboratively receiving instructions from multiple people. 
  • Navigate a fast-paced work environment driving positive results, exhibiting good judgment and troubleshooting skills. 

ADDITIONAL SKILLS AND ABILITIES: 

  • Strong MS Office and Google Suite
  • Project Management Software 
  • QuickBooks
  • Marketing Skills
  • Adobe Suite
  • Valid Driver's License
  • Senior Pet Care 

WORK ENVIRONMENT: 

This is a hybrid position requiring remote and onsite work. Some travel may be required. 

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