Contracts Coordinator

Perimeter Security Partners is a three-time Inc. 5000 listed rapidly growing company that designs, constructs, repairs, and maintains perimeter security systems for some of our country’s most critical government and private facilities, including: the U.S. military, National Park Service, data centers, corporate headquarters, stadiums, utilities, and other critical infrastructure assets.

PSP is a nimble, dynamic, and growing company that offers extraordinary room for personal and professional growth as you learn the industry and demonstrate your initiative. We have a team-oriented, collegial culture fostering direct collaboration with the owners to ensure our projects are completed successfully and customers are satisfied. Protect those who make our country strong!

We are looking for a motivated Service Contracts Coordinator to provide administrative and logistic support as well as manage the repository of all contracts.  The Contract Coordinator will manage all aspects of contracts including preparing or revising reports, contract negotiations, disseminating information, sourcing, and procurement of materials, develop subcontract documents, and perform other tasks as directed. This position will work closely with the Maintenance and Service Project Management team to maintain contracts through all stages of the workflow from initial request and approvals to warranty. This position will report to the Project Manager.

Duties:

Work within the contract scope to coordinate the day-to-day administration of all contract workflow steps.

Prepare accurate and current client contracts and negotiate terms and conditions with all internal and external clients.

Work with all contract stakeholders to bring contracts from request to executed status including reviews, signature process, expiration dates and closing.

Perform daily coordination with service department technicians and subcontractors, updating the Project Manager on work progress and support needed.

Collect and organize electronic documentation following each repair or preventative maintenance visit, including compiling receipts, reviewing completed checklists, obtaining client approval signature(s), composing technician reports, and other close-out documents.

Manage contract budgets and encumbrances. Assign contracts to invoices and ensure timely and accurate approvals.

Assist the Project Manager with the development of service proposals including gathering material and equipment quotes, formatting cost sheets, and proposal writing.

Assist the Project Manager with the development of the service department’s schedule and tracking the status of all awarded scheduled and unscheduled service requirements.

Assist the Project Manager with routine communication including e-mail and telephonic contact with vendors, subcontractors, and customers.

Manage Year-end processes with rolling contracts forward to the new fiscal year as well as multi-year contracts.

Perform other projects and duties as assigned.

Requirements

Skills, and Qualifications:

• Associates’ degree in business administration, management, electronics, engineering technology, logistics, or a related field is required.  A Bachelors’ degree is preferred.
• 2 or more years of experience as a Contracts Coordinator or similar role.
• Excellent verbal and written communication skills with impeccable attention to detail.
• Advanced proficiency with MS Excel, Word, and other MS Office applications is required.
• Ability to work independently with a high level of organization, as well as analytical and problem-solving skills.
• Ability to work under pressure and tight deadlines.
• Must possess a valid driver’s license.
• Must be able to work in the United States without sponsorship.

Physical Requirements:

• Ability to sit or stand at a computer workstation for several hours at a time.
• Ability to lift at least 50 pounds to waist level.

Additional Information:

• Duties are performed primarily in PSP’s Brentwood, TN office.
• Occasional travel to vendor locations, work sites, and off-site meeting locations in the United States with all related expenses paid for by the company.

Benefits

Benefits:

• Full Time / Salary ($50,000-60,000, depending on experience)
• Matching 401K (4%)
• Healthcare & Dental Insurance
• Eligibility for Profit Sharing Bonus
• Phone Allowance
• Paid Time Off
• 11 Paid Holidays