Admin Ops Assistant - Part Time

The Administrative Assistant will manage the day-to-day administrative duties for the New York and Nashville offices, as well as oversee multiple areas of operational responsibility.

The ideal candidate is an energetic, detailed, multitasker, able to pivot between varying tasks and projects, without loss of detail or quality. The Administrative Assistant must be extremely comfortable with technology, self-motivated, and have the ability to work with minimum supervision. This position requires a proactive focus and will play a key role in the executive team’s success.

The successful candidate for this position must be/have:

·       Forward thinking, with the ability to anticipate needs and prepare for multiple outcomes.

·       Sense of urgency and able to apply risk-based approach to prioritize work.

·       Detailed orientation to ensure quality standards are met without impairing workflow.

·       Exceptional in building and maintaining client relationships - both internal and external facing.

·       Highly motivated, with a positive attitude, willing to learn and initiate new and improved processes where needed.

·       An adaptable, flexible problem solver.

·       A consummate Team Player, also willing to work independently.

·       Desire to take ownership and hold themselves and others accountable for delivering results that matter.

Priority Focus

·       Proactively manage administrative duties, and other areas that report to President and providing support, analysis, and service, to increase productivity throughout the organization. Taking ownership of key areas and managing those areas with limited guidance and direction.

·       Manage the event process, workflow, team, and other moving parts in an organized and efficient manner. Ensuring successful execution and communication throughout.

·       Seen as a primary point of contact for internal and external teams

Administration Duties

·       Administrative duties in support of executive leadership, including but not limited to; calendar management, travel arrangements, meeting planning and preparation, professional correspondence, creating presentations, and other support required of executive leadership.

·       Manage vendor relationships, budgets, and scheduling.

·       Perform general HR support under the direction and guidance of the HR Director

·       Oversee multiple general operational functions within the organization.

·       General administrative back-up support as required.

·       Partner with IT and Facilities to provide support as necessary.

Event Management

·       Act as project manager for event workflow, both virtual and live, to ensure successful event execution.

·       Manage each event from request to execution, organizing all team members, and event logistics, to ensure timely delivery of each step within the process.

·       Partnering with HR to manage internal communications with the team, ensuring details are up to date and accurate.

·       Assess specific needs to determine appropriate location, food service, setup, rental or décor items, and any special requests or necessary support to ensure excellent event execution.

Requirements

Qualifications:

• 2-5 years of experience
• Expert knowledge Microsoft office suite including Outlook, Word, Excel, and PowerPoint, required
• Strong verbal and written communication skills
• Strong organization and time management skills
• Experience in the field of finance, preferred
• Knowledge of Salesforce CRM, preferred

Benefits

Benefits

We know great people make great companies. Infopro Digital is defined by people and passion while being powered by knowledge and innovation. Everything we do is centered on trust, integrity and respect. Our collaborative approach drives creativity across our markets; and our focus on giving teams ownership allows us to build an entrepreneurial culture where our people and brands can thrive and grow.

As well as working with the most interesting, talented and fun people, we operate a culture where success is recognized.

You will be supported throughout your career, tailoring your development through management support, internal and external training courses, and on the job training.

In addition to a competitive salary we offer the following benefits:

• 20 Vacation Days (rising up to 25 days)
• 5 Sick Days
• 10 paid Public Holidays
• Life Insurance
• Medical, Dental & Vision Insurance (if working 30+ hours)
• 401k Plan Plus Match
• Flexible Spending Account (FSA)
• Short-term and Long-term Disability
• TransitChek Commuter Tax-free Benefits
• Discounted Gym Membership
• Bonusly Employee Recognition
• Employee Discount Schemes
• Employee Assistance Program (EAP)
• Additional Life Insurance
• Flexible Working
• Tuition Reimbursement

Infopro Digital also runs The Foundation which supports several charities. Staff can volunteer to contribute their skills and expertise to make a meaningful difference to the lives of others.

Learn more about us

Infopro Digital is a B2B group specializing in information and technology. With a presence in 18 countries, the group has 4,000 employees of 55 nationalities.

Infopro Digital connects professional communities.

Our brands are leaders in the five key economic sectors: construction and public sector, automotive, industry, risk & insurance, and retail.

With our solutions, decision makers make informed decisions and companies develop their business and performance in a sustainable way.

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