Tax Collector

LIME ROCK FIRE DEPARTMENT

TAX COLLECTOR - POSITION DESCRIPTION PART TIME

Primary Purpose of the Position: Responsible for the administration and management of District Tax Collection and activity pertaining to office operations.

Reports to: Chief of the Department or Chairperson of the Fire Commission

Duties and Responsibilities:

• Plans, administers and executes the District’s Tax Program by establishing procedures and techniques, interpreting new and existing tax laws, ordinances and regulations.
• Oversees preparation, printing and mailing of annual billing for Real Estate, including escrow banking, and tangible account taxes.
• Oversees and monitors State of RI Motor Vehicle Tax reimbursement program to the District as well as the Tangible property tax reimbursement program.
• Develop, maintain and monitor systems for the collection of taxes, assessments and other fees.
• Expertise in the use of Vision Tax Programs.
• Collects and receives all taxes, special assessments and other fees of which the District is responsible and keeps accurate accounts.
• Prepares Delinquency Notices after each yearly payment due date, including administering all penalties for delinquent taxes, investigation of citizen complaints and reconciliation of daily taxes received.
• Coordinates and organizes all necessary real estate tax sales.
• Prepares and performs duties related to Tax Abatements and Refunds.
• Performs duties relative to collection of taxes, researches records, assists in preparation and the conduction of Tax Sales.
• Process all bank deposits as relate to taxes on a weekly basis.
• Prepare monthly and yearly reports on tax collections.
• Direct contact and communication with the RI Division of Taxation, RI Division of Motor Vehicles, Lincoln Town Hall personnel, realtors, attorneys, and the public regarding tax information and records.
• Coordinate Annual Meeting for the District, annual reports and additional requirements.
• Attend and participate in the Annual Meeting of the Fire District.
• Attend and participate in monthly meetings of the Board of Fire Commissioners.
• Process related correspondence and telephone communications for the Board of Fire Commissioners.
• Share in bid processes with Administrative Staff to facilitate major purchases.
• Assist Treasurer when necessary.
• Any other duties assigned by the Chief of the Department or the Board of Fire Commissioners.

Required Knowledge and Skills:

• Thorough knowledge of the principles and procedures of municipal revenue management and collection.
• Working knowledge of office management practices, procedures and equipment.
• Ability to understand, interpret, and apply provisions of State statutes and District requirements pertaining to taxation and revenue collections.
• Ability to converse with the public, town officials and others in a courteous manner but varying one’s techniques as the situation demands, either in person or via electronic methods.
• Ability to schedule and coordinate tax revenue processes.
• Ability to fully understand Town real estate mapping as pertains to District border properties for determining tax liability.
• Excellent oral and written communication skills.

Requirements

3 years accounting experience