Scheduling Coordinator
Lopez Island
Philadelphia, pennsylvania
Job Details
Full-time
Full Job Description
We are looking for a highly organized scheduling coordinator to coordinate the calendar of one of our senior managers. In this role, you will be setting up appointments, managing travel bookings, and informing participants of rescheduled or canceled meetings in a timeous manner.
Responsibilities
Maintaining and updating schedules, calendars, and agendas.
Confirming appointments and arranging meeting venues.
Sending out reminders of scheduled meetings.
Keeping stakeholders informed of project timelines and associated deadlines.
Answering scheduling queries via email and phone.
Documenting scheduling processes and keeping records.
Performing other administrative tasks when required.
Requirements
- High school diploma or GED.
- Advanced proficiency in scheduling software, such as Synchroteam and BookStream.
- Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices.
- Experience in managing travel bookings and arrangements.
- Advanced ability to keep stakeholders informed of schedule changes and to answer queries.
- Ability to coordinate meetings with venue availability.
- Excellent organizational, interpersonal, and communication skills.
- Fluency in English language •
- Computer literate.
Benefits
* Flexible remote work schedule, offering work-life balance
* Competitive salary with opportunities for performance-based bonuses
* Paid time off (PTO) and holiday pay
* Access to exclusive travel discounts and perks
* Professional development opportunities and ongoing training
* A supportive and collaborative team culture