Program Coordinator

Position Overview

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do.  We are a dynamic design, build and technology studio serving the experiential marketing, location based entertainment, and museum industries constantly evolving with each and every unique project. 

We are looking for a Program Coordinator to join our Mobile Tour Operations Team. This is a unique opportunity for an individual willing to roll up their sleeves, work hard and learn our business from the ground up. There is plenty of upside growth potential for the right person! If you're looking for a challenging and rewarding position in a fun, fast-paced, rapidly growing organization, this could be the job for you! The Program Coordinator will support a team that functions as "mission control" for our mobile tour operations in cities across the US. You'll work directly with program management, field tour staff and internal teams to support safe operations and ensure 100% client satisfaction.

If you are passionate about delivering “Wow” moments, we want to hear from you!

QUALIFICATIONS

What makes you the ideal candidate:

• Qualified candidates should have experience in the events industry 
• At least 2 years of business experience
• Project management experience with a foundation in process/procedures
• Experience in a client-facing role
• Budget management experience is preferred
• High level of attention to detail
• Strong communication skills
• Proficiency with Google Suite

Key Responsibilities:

• Provide administrative/process compliance support – review timesheets, expense accuracy/compliance, incident reporting
• Identify event locations, book permits, coordinate brand ambassadors & security, manage print materials and other program elements
• Maintain weekly reporting, event metric tracking, and audit Driver compliance information
• Monitor event handoff and fleet inspection compliance
• Help screen Driver candidates and aid in onboarding and training
• Prep and organize training materials
• Book travel, coordinate shipping and receiving

How we'll measure success:

• Client Satisfaction
• Actual vs. Budget
• Tour Uptime
• DOT Compliance
• Reporting Accuracy

Compensation:

$55,000 - $65,000, commensurate with experience

What we offer:

Paid time off; medical/dental/vision benefits; short & long-term disability options; retirement matching after 1 year; amazing office/amenities including complimentary on-site private-use gym; free electric car charging; full working kitchen; and a dog-friendly workspace!

Check us out on social here and here!