Office Administrator / Front Desk - USA

O'Hara Consulting Group, Inc. is searching for an organized and energetic Office Administrator / Front Desk to be the face of our office in the USA. This role is integral to the smooth operation of our business and involves handling various administrative tasks while providing excellent customer service. As the first point of contact, you will greet visitors, answer phone calls, manage correspondence, and ensure that all office operations run efficiently. Your responsibilities will also include coordinating schedules, managing office supplies, and assisting team members with various administrative duties. The ideal candidate will be a motivated self-starter with strong communication skills, capable of multitasking in a fast-paced environment. If you are looking for a rewarding role where you can contribute to a positive work environment while enhancing your administrative skillset, we invite you to apply and join O'Hara Consulting Group, Inc.

Responsibilities

• Greet and assist visitors, ensuring a welcoming and professional atmosphere
• Manage incoming calls and emails, directing inquiries to appropriate personnel
• Coordinate and schedule appointments, meetings, and conference room bookings
• Maintain organized filing systems and office supplies inventory
• Prepare and distribute internal and external communications
• Assist with HR functions, including onboarding and employee engagement initiatives
• Perform general administrative tasks as needed to support office operations

Requirements

• High school diploma or equivalent; associate's degree or higher preferred
• Proven experience in an administrative role, preferably in a front desk or receptionist capacity
• Exceptional verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information responsibly
• Positive demeanor and excellent customer service skills