Sr. Accounting Clerk

Position: Sr. Accounting Clerk

Reports to: AP & Payroll Accountant

Compensation*: Competitive starting compensation $27.69 - $33.51 per hour commensurate with skills and experience, Full Pay Range: $27.69 - $39.28 per hour

Employment Classification: Full-Time

Anticipated Start Date: position is open until filled

Classification: Full Time, Non-Exempt

Office Location: Portland Metro Area, Oregon, USA

BACKGROUND 

About Energy Trust of Oregon

Energy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. We serve Oregon customers of Portland General Electric, Pacific Power, NW Natural, Cascade Natural Gas and Avista, and SW Washington customers of NW Natural. Year over year Energy Trust is recognized as one of the 100 Best Nonprofits to Work For in Oregon.

Our Vision

Clean, affordable energy for everyone.

Our Commitment to Diversity

We recognize the lack of diversity in our industry, and we actively seek to address it with our hiring and retention practices as well as our values. We believe every person and their lived experience is integral to building a vibrant culture and delivering effective services to all customers we serve. We are committed to the principles of diversity, equity, and inclusion, and we encourage candidates with diverse backgrounds and experience to apply.

Our Location

Energy Trust provides for a range of work location options, including remote, hybrid and in-office work. This position will represent Energy Trust in public settings and potentially at community events. We are open to candidates who live throughout Oregon and Washington. The Sr. Accounting Clerk would be expected to report to the office on a quarterly basis, at minimum.

What We’re Looking For:

 This position is responsible for a wide range of general accounting activities, both routine and of a special project nature, ensuring financial compliance and playing an important role in our company’s financial operations ensuring accuracy in accounting and compliance with the law. The incumbent will have a strong, confident, and working knowledge of accounting principles and practices, possess strong problem-solving skills, be detail-oriented, quick to learn, work independently as well as work closely with others within the Finance team – and cross-collaboratively within the organization. The primary duties of this position are the timely and accurate processing of all vendor, customer and incentive invoices according to company policies and contract terms through the full cycle of vendor file maintenance, invoice approval routing and exception management. The Sr. Accounting Clerk must be flexible with changing priorities and be able to communicate clearly with a broad range of vendors, customers and internal managers and organize large volumes of data and documentation.

This individual reports to the Accounts Payable & Receivable Supervisor.

This position will work remotely but is expected to report to the Portland office quarterly at a minimum for all staff and other in-person meetings.

What You’ll Do:

• Process accounts payable invoices matching invoices to contracts and purchase orders.  Ensure timely payment of Energy Trust obligations, working with program directors and managers to ensure accurate account coding, compliance with Energy Trust policies and tax regulations involving payments, and satisfied vendors, participants, and coworkers.
• Process accounts receivable invoices. Ensuring timely submission of invoices and working with the Senior Financial Analyst to ensure grant compliance, approvals, and accurate coding.
• Process all W9 forms and assist in the IRS TIN check process, following up with and guiding PMC staff and employees on protocols and requesting corrections where needed, and assist in retention protocols for the W9s.
• Assist with month-end and year-end close activities.
• Assist with audits and provide documentation as needed.
• Understand the purpose and methodology behind the accounting ensuring inaccuracies can be identified and corrected promptly.
• Continuously monitor effectiveness of internal controls in the course of fulfilling job duties.
• Document workflows and maintain up to date desk-level procedures as part of the internal control system.
• Collaborate with peers in the Finance department to achieve team objectives, provide backup and seamless execution of related tasks.
• Must be able to interact with a diverse workforce and be comfortable working in culturally diverse settings and groups
• Perform other job-related duties as assigned.

 SUPERVISORY RESPONSIBILITY

·         This position has no supervisory responsibilities

Requirements

What You’ll Need:

·     Associate’s degree in Accounting, Business Administration preferred, or equivalent professional experience preferred.

·     Minimum 3 years of accounting experience.

·     Experience in Accounts Payable and Accounts Receivable processing is required.

·     Experience in financial month-end and year-end closing is preferred.

·     Strong knowledge of the following software applications or their equivalents: Microsoft Office including Teams and SharePoint, Adobe, and DocuSign.

·      Experience with Great Plains preferred.

·     Experience writing and documenting business processes.

·      Strong mathematical and analytical skills.

·     Proven ability to handle multiple projects simultaneously.

·     Must be a proficient, innovative, multi-talented and multi-tasking accounting professional who is able to perform in a fast-paced environment.

·     Must provide strong customer service experience oriented towards providing support to a diverse workforce or customer base.

·     Must be able to perform all normal office job functions in a safe and effective manner.

The above information is designed to outline the major functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.

Benefits

What You’ll Get:

·         Health/dental/vision insurance

·         Employer sponsored and paid life/disability

·         401(k) with a company contribution of 6% of your salary after 90 days of employment

·         TriMet pass

·         Access to health and dependent FSA/HSA accounts

·         Generous paid vacation, holidays and sick days

·         Paid volunteer hours

·         Employee assistance program

·         Career advancement opportunities

·         Great colleagues and culture

·         Flexibility to work from home and/or an office space at the Portland, OR location 

·         Work from home laptop provided

·         Read more about our benefits here

APPLICATION INSTRUCTIONS:

Please submit your resume and a cover letter

View our open roles here: www.energytrust.org/About/careers.

Don’t meet every single requirement? Studies have shown that candidates from certain demographics are less likely to apply to jobs unless they meet every single qualification—for example, women and People of Color. At Energy Trust we are dedicated to building a diverse, inclusive, and authentic workplace—if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be the right candidate for this or other roles. 

Energy Trust of Oregon is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require reasonable accommodation, contact us. Energy Trust of Oregon is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

Energy Trust is committed to pay equity. Energy Trust is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience and training.

*Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications in the pay equity assessment to determine equitable salary placement. Candidates should expect compensation offers within the starting compensation range. The full pay range is included to show the earnings potential for this position with sustained high performance.  

www.energytrust.org