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Media Billing Specialist (Contract)

Chernoff Newman

Charlotte, north carolina


Job Details

Contract

6/10/2024


Full Job Description

Position:           Freelance, with potential for full time if desired

Location:         
Charlotte NC, Charleston SC or Columbia SC

We’re looking for an experienced Media Billing Specialist to join our growing media team on a freelance basis initially, with the option to convert to full time if desired.

At Chernoff Newman, we’re about Work that Matters and we like to explore creativity from every discipline. So, if you are an advertising and marketing professional with specific experience in media billing, then this is what you’ve been waiting for.

The role has primary responsibility to serve as liaison and support between Finance and Media teams as a centralized billing contact for all assigned media billing accounts. Primary responsibilities include reconciling and inputting media invoices into the company’s media billing software, Strata. The Media Billing Specialist will also be responsible for servicing Media clients in a responsive, efficient, effective and accurate manner and provide other administrative duties.

Responsibilities:

  • Gather and enter all media invoices into the company accounting system.
  • Coordinate closely with internal teams in performing reconciliations and billing adjustments.
  • Monitor and resolve integration errors between Strata and Advantage.
  • Enter media vendor proposals and contracts into Strata.
  • Assist planners and buyers by gathering requested information.
  • Check insertion orders and broadcast contracts for accuracy.
  • Contact vendor representatives to confirm orders and verify rates and contract levels.
  • Distribute orders and traffic instructions externally to vendors
  • Work with sales representatives and our buyers to resolve issues if needed
  • Organize and maintain media department resources to include insertion orders, broadcast buys, and traffic; media kits and the media library.
  • Respond to requests from various departments within the agency in a timely manner.
  • Provide excellent customer service to internal and external clients.
  • Performs other related duties as assigned.
  • Complete personal timesheets in a timely and accurate manner.

Requirements

  • Bachelor’s degree preferred, but not required with relevant experience
  • At least 2 years real experience in media billing including traditional broadcast media
  • Strong ability to focus on accuracy, attention-to-detail, and timeliness.
  • Ability to prioritize workload and manage multiple tasks simultaneously.
  • Ability to work with a team projecting an upbeat, positive approach
  • Excellent verbal and written communication skills
  • Proficiency with Strata or Mediaocean required. Experience with Advantage would be useful.
  • Proficiency with Excel/Sheets spreadsheeting required
  • Ability to communicate through in person meetings, video, phone and emails

Benefits

  • Group Health Insurance (Medical, Dental & Vision)
  • 401k Matching Plan
  • Flexible PTO + Holidays
  • Paid Parental Leave
  • Employee Assistance Program
  • Training + development opportunities
  • Life insurance (100% company paid)
  • Short-Term + Long-Term Disability (100% company paid)
  • Hybrid work setting

Company Values

Enduring: We are long-time trusted advisors and leaders in the communities where we live and work.

Intentional: We are rooted in research, strategy-led, purposeful and deliberate.

Humancentric: We are committed to collaboration, respect and empathy and instill integrity, warmth and kindness in everything we do.

Inclusive: We insist on diverse perspectives, backgrounds and skill sets and are committed to a workforce reflective of our community and culture.

Curious: We seek to address issues through innovative, disruptive and creative ideas.

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