Accounts Payable Specialist (Contractor)

At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

We are looking for an Accounts Payable (AP) Specialist - Contractor to join our A-team (hybrid*/remote). As an AP Specialist (Contractor) at Allucent, you are responsible for supporting the Investigator Payments process, using our Veeva Payments system and leading the development of Standard Operating Procedures (SOP). Process investigator-related invoices in Veeva and our Dynamics 365 accounting system.  Provide regular status reports to the Finance and Project Management teams and communicate with stakeholders, investigator sites and sponsors, to ensure smooth processing of IP. Meeting timelines globally and ensuring compliance with all IP processes and procedures, including documenting and maintaining all manuals as needed.

This is a 3 month contract role based in our Cary, NC office.

In this role your key tasks will include:

• Allocation of IP invoices for processing to the IP Specialist team
• Verify the IP invoice entry in D365 with actual invoice and ensure correct coding
• Support team members in entering IP invoices
• Investigator Payments data loading for US, EU, and APAC countries into Veeva
• Support the Veeva payments system upgrades and configuration changes
• Review and maintain process documentation
• Circulate Dynamics “Not posted invoices” report to team
• Quality check/QC invoices processed by the team in Veeva
• Handle site invoices and queries received through email
• Manage escalation emails
• Clearing doubts and assisting the team with understanding the processes
• Circulate outstanding invoices reports to team.
• Host/coordinate call with Clinical/IT team for new study fee schedule creation in Veeva
• Creating/Approving Fee schedules in Veeva based on the contract
• Weekly/Monthly generating payment request for payable items in Veeva and route to clinical team for approval
• Weekly paid investigator invoices reports are pulled from Power BI and circulated to Team
• Circulating Study related reports to Clinical teams
• Site visit, invoice, and payment reconciliations
• Prepare Sunshine reporting for project teams and sponsors.

In this role your key tasks will include:

• Contribute to other areas of business as required

Requirements

To be successful you should possess:

• Bachelor’s degree with a major or concentration in accounting required.
• Advanced degrees or accounting certifications are a plus.
• 10-12 + years of Investigator payments (IP) experience.
• Preferable Clinical Research Organisation experience.
• Strong computer skills, especially Microsoft Excel skills.
• Exceptional attention to detail.
• Strong organizational skills and ability to prioritize workload.
• Strong written and verbal communication skills.
• Strong interpersonal skills.
• Able to exercise judgment within defined standard operating procedures and practices and to determine appropriate action independently.
• Superior problem-solving skills and making decisions with less-than-perfect information.
• Flexibility in work schedule during peak periods – i.e.; monthly close, annual audits, etc.

Benefits

*Our hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.

“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.”

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