Sponsor Operations Coordinator

About Us

At HLTH, we're not just about healthcare; we're about sparking a health revolution. By connecting the healthcare ecosystem and fostering dynamic community interactions, we're setting the stage for the next decade of healthcare innovation.

About the Role

As a member of the Event Operations team, the Sponsor Operations Coordinator supports the Event Operations Team in planning and executing the annual HLTH events portfolio with a focus on Sponsor Logistics. This includes supporting all sponsor logistical needs before, during and after the events.

This position is based in New York City.

Primary Responsibilities:

• Onboard sponsors and ensure deliverables for a range of opportunities including, exhibit space, comprehensive event activations, sponsored receptions, and custom lounges are executed per contract
• Liaise with partners and sponsors of programming at live events including partner agreements, sponsor fulfillment, speaker logistics and onsite management of programs
• Work with multiple event vendors including but not limited to, General Services Contractor, AV, utilities, promotional items, onsite tech vendors, etc.
• Communicate with sponsors and inform them of key deadlines, outstanding deliverables, etc.
• Ensures sponsor codes are input into the registration system; and logos are converted and uploaded on the website in a timely fashion
• Assists with cross-functional team strategies and processes using project management tools (Notion, Salesforce, G-Suite)
• Onsite execution of sponsor deliverables, including supplies, shipping, show floor management, signage, etc.

Requirements

• A minimum of 1-2 years’ experience working in B2B events, conferences, and/or trade shows
• Experience in customer service; comfortable with client facing activities and working with high-level executives
• Exceptional organizational skills, especially when facing multiple priorities
• Strong written and verbal communication skills
• The ability to work in a deadline-driven, fast-paced environment
• Be extremely detail-oriented, be a take-charge problem-solver 
• Take ownership of work and see projects through completion
• NYC-based position (company-wide work from home, Thursdays & Fridays)

HLTH Technology Stack:

• Workspace: Word, Excel, PowerPoint, Google Workspace
• Events:  Salesforce, MapYourShow, Swoogo, Swapcard
• Communications:  Slack, Google Meet, Notion

Benefits

• Competitive compensation
• Company paid health insurance and 401(k) provided
• Apple laptops provided to all employees 
• Paid time off plus holidays

Join the movement at HLTH, where we're more than a company – we're a catalyst for change in healthcare. Be a part of a team that's not just following the healthcare narrative but writing it. Together, let's shape a healthier, more connected future.