Real Estate Manager Assistant

Happier People Management is searching for a Real Estate Manager Assistant. You will support the real estate manager and owner in the administration and coordination of various activities related to property management and miscellaneous duties related to development and operations. You’ll play a crucial role in ensuring smooth operations and tenant satisfaction. This position requires a detail-oriented individual with strong organizational and communication skills, as well as a solid understanding of real estate principles and operations.

The ideal candidate will quickly be able to adapt to the brand, values, and culture of the company, evoking passion and excitement for the process in all involved while providing an upbeat and positive client and team experience. Because we are a small team, we all wear many hats and are happy to roll up our sleeves and lend a hand whenever needed. Can-do attitudes and respectful, inclusive outlooks are greatly valued and expected of all team members.

Responsibilities:

Administrative Support:

• Assist in maintaining property records, including leases, contracts, insurance policies, and other documentation.
• Organize and maintain files, databases, and other records essential for efficient property management.
• Coordinate scheduling, appointments, and meetings
• Handle incoming inquiries from tenants, vendors, and other stakeholders.

Tenant Relations:

• Serve as a point of contact for tenant inquiries, requests, and complaints, ensuring timely resolution.
• Assist in the preparation and distribution of tenant communication, including notices, memos, and announcements.
• Collaborate with the leasing team to facilitate the leasing process, including showings, application processing, and lease execution.

Property Maintenance:

• Assist in monitoring property maintenance and repair activities, ensuring compliance with established standards and regulations.
• Coordinate with vendors and contractors for necessary repairs, inspections, and renovations.
• Conduct periodic property inspections to identify maintenance needs and address any issues promptly.

Financial Management:

• Monitor rent collections and follow up on delinquent accounts as necessary.
• Process invoices, track expenses, and maintain accurate financial records.

Marketing and Promotion:

• Assist in developing marketing strategies to attract and retain tenants.
• Coordinate with marketing teams to create promotional materials, listings, and advertisements.
• Assist in organizing and executing events and activities to showcase available properties.

Requirements

• Bachelor's degree in Business Administration, Real Estate, or related field preferred.
• Previous experience in real estate, property management, or a related field is advantageous.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and property management software.
• Knowledge of relevant legal and regulatory requirements.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in record-keeping and documentation.

Benefits

Team Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Free Food & Snacks
• Training & Development
• Team Member Referral Program - $250 for any referrals if your referral stays for 3 months, we are always looking for great candidates at fine dining places that have like-minded individuals. Please feel free to forward resumes.