Pre-Bid Coordinator

The Pre-Bid Coordinator is responsible for managing and overseeing all aspects of the pre-bidding process for construction projects. This includes identifying potential projects, coordinating with stakeholders, preparing documentation, and ensuring that all requirements are met before submitting bids. The ideal candidate will have a strong understanding of the construction industry, excellent organizational skills, and the ability to work under tight deadlines.

Requirements

Key Responsibilities:

1. Project Identification and Analysis:

• Research and identify potential construction projects through various sources such as online databases, industry publications, and networking.
• Analyze project requirements, specifications, and eligibility criteria to determine the feasibility and competitiveness of bidding.

• Gather and compile all necessary documentation required for the bidding process, including project plans, specifications, and addenda.
• Coordinate with internal departments (e.g., Estimating, Engineering, Legal) to ensure accurate and comprehensive bid proposals.
• Prepare and submit pre-qualification documents and requests for information (RFIs) as needed.

• Liaise with clients, architects, engineers, and subcontractors to clarify project details and requirements.
• Organize and attend pre-bid meetings, site visits, and walkthroughs to gather crucial information for the bid.
• Maintain effective communication with all stakeholders to ensure timely and accurate information flow.

• Assist in the preparation of detailed cost estimates and budgets based on project specifications and requirements.
• Work closely with the Estimating team to review and refine cost estimates, ensuring accuracy and competitiveness.

• Ensure all bid submissions comply with local, state, and federal regulations, as well as company policies and standards.
• Identify potential risks and challenges associated with the project and develop mitigation strategies.

• Prepare and submit complete and compliant bid packages within the specified deadlines.
• Track the status of submitted bids and follow up with clients as necessary to obtain feedback and results.
• Maintain a comprehensive database of submitted bids and outcomes for future reference and analysis.

Benefits

Qualifications:

• Bachelor’s degree in construction management, Engineering, Business, or a related field.
• Minimum of 1 to 3 years of experience in pre-bidding or a similar role within the construction industry.
• Strong understanding of construction processes, terminology, and industry standards.
• Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
• Strong analytical and problem-solving abilities.
• Proficient in using construction management software and tools (e.g., Procore, Bluebeam, Sage, Microsoft Office Suite).
• Excellent written and verbal communication skills.
• Ability to work collaboratively with diverse teams and stakeholders.