People Operations Assistant

WHO WE ARE
Avant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space’s unrivaled audiovisual features including a 200 foot wide, 15k resolution video wall. Voted North America's 'Best Large Club' in 2022 and 2023 and ranked top ten globally by DJ Mag, Avant Gardner has welcomed sold out shows featuring today's top acts and emerging global stars including Drake, Skrillex, Turnstile, Four Tet, John Summit, Glass Animals, Carl Cox, Keinemusik, Christina Aguilera, David Guetta, Marshmello, Reneé Rapp, Rina Sawayama, Rüfüs Du Sol, SOFI TUKKER, Tiësto, and many more. Avant Gardner’s portfolio includes event brands such as The Cityfox Experience along with programming across New York City. For more information, visit Avant-Gardner.com.

WHO YOU ARE

• Someone who is highly organized, able to juggle multiple projects at once and prioritize with accuracy.
• Someone who is reliable and has a “no task too small” attitude
• Someone who can keep calm under high pressure situations
• Adept at building strong relationships across different teams and levels.

ABOUT THE ROLE

We are looking for a People Operations Assistant to provide administrative support and assist with the daily operations of the People Team (Human Resources). This entry-level position is perfect for someone eager to learn more about HR processes. The ideal candidate is highly organized and detailed oriented. As a people operations assistant, you  will perform a variety of administrative tasks and support our People team in activities such as maintaining employee records, coordinating recruitment, and more.

In this role, you will have the opportunity to make a significant impact, coordinating events, and optimizing systems and procedures. If you have a passion for hospitality, excellent communication skills, and a knack for problem-solving, we would love to hear from you. This is an in-person full time  role, reporting to our corporate office Monday-Friday.

ESSENTIAL ROLES & RESPONSIBILITIES 

• Reports to Senior People Operations Manager
• Serve as the initial contact for employee inquiries and direct them to the appropriate team members.
• Assist with daily HR operations and provide clerical support to the People Operations team, including document scanning and managing email correspondence.
• Compile and update employee records in digital and physical formats.
• Process documents and prepare reports related to staffing, recruitment, training, grievances, and evaluations.
• Coordinate HR projects, organize meetings and training sessions, and take minutes.
• Address employee inquiries about HR policies and assist with payroll preparation.
• Support areas such as compliance, performance management, and employee relations.
• Develop standardized email templates for various HR communications.
• Conduct audits on personal files and verify employee information accuracy.
• Organize employee data in the HRIS and develop onboarding/offboarding templates.
• Manage the HR calendar for key dates and maintain confidentiality.
• Assist with event planning and logistics while collaborating on team-building activities.
• Perform additional duties as assigned, including supporting special projects.

DESIRED SKILLS & QUALIFICATIONS 

• Preferred  1 year of experience in an administrative role, preferably in the hospitality industry. But not required
• Proficient in G-Suite
• Excellent verbal and written communication skills
• Excellent organizational and time management skills, with the ability to multitask and meet deadlines
• Strong attention to detail and problem-solving abilities
• Outstanding communication and interpersonal skills
• Proactive and self-motivated, with the ability to work independently and as part of a team

BENEFITS & PERKS 

• When available, complimentary or discounted tickets for live events at our music venue, guests included. 

• Complimentary snacks and beverages available in office 

• PTO Days + Specified Holidays Off 

• Medical, Dental and Vision Insurance 

• 401K with employer match 

• Flexible Spending Account (FSA) that can be used for commuting expenses, dependent care and more! 

• Employee Assistance Program (EAP) 

• Opportunities for professional development and advancement within the company 

COMPENSATION The yearly salary rate for this position will range from $50,000-$60,000