Office Services Assistant

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.

This is a contract position, employed by Impec Group and assigned to our client, a prestigious law office located in New York. The Office Services Assistant, under general supervision and in accordance with established policies and procedures, will provide a range of office and facilities services to support the New York team. Please note that this is a contract position with the potential to transition to a permanent role, directly employed by our client. The qualified candidate will have some experience in one or more of the following areas: catering, mail services, copy/fax/scan services, or reception duties. Flexibility in schedule is required for this role, as there is potential for additional hours and overtime based on business needs.

Pay Range $25 - $34 per hour annually depending on experience

Position Office Services Assistant

Reporting to Senior Director of Administration

Schedule Part-time (Tuesday, Wednesday and Thursday) 8:00 AM to 5:00 PM

Job Description:

• Completes specialized or complex copy projects for attorneys and staff as requested.
• Collects, sorts, routes, and/or delivers mail including pouch and interoffice distributions.
• Receives and distributes office supplies, including special orders for supplies and equipment.
• Organizes and stocks new employee and visitor offices and workstations.
• Maintains adequate supply of standard office supplies in all satellite copy/fax areas.
• Organizes office supplies in all satellite copy/fax areas so they are visible and easy to find.
• Assists with kitchen and conference room maintenance, as directed.
• Back-up reception services. Greets and directs visiting attorneys, clients, and guests.
• Assists with general conference room set-ups and clean-ups (equipment, office supplies and food and beverage service) and restocks beverages and office supplies in conference rooms, as necessary.
• Responds, through “NY Facilities” email address, to requests for assistance with office services related projects.
• Participates as a team member on numerous special projects, as requested.
• Maintains regular communication with personnel at all levels.
• Performs other related duties as assigned.

Requirements

• Strong customer service orientation.
• Ability to follow instructions and procedures.
• Works well with others in a team environment.
• Willingness and ability to walk between conference rooms, utility rooms and kitchens throughout the day.
• Ability to effectively communicate with staff and vendors about set-up and clean-up requirements.
• Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
• Ability to work overtime as needed to ensure adequate coverage.
• Willingness to periodically alter schedule to meet the needs of the department.
• Computer proficient, with the ability to utilize MS Office.
• Some college preferred.

Benefits

• Get things done
• Stay humble
• Focus on people
• Be smart
• Lead with integrity
• Solve problems
• Enjoy the journey together

A great organizational culture centered on transparency, honest communication, prescribed process, personal responsibility and accountability.

Employment authorization will be conducted via E-Verify within the first three days of employment.

Impec Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment based

on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors