Office Assistant - Part-Time (Req. #623)

Founded in 1994 and celebrating 30 years in business, Mindex is a software development company with a rich history of demonstrated software and product development success. We specialize in agile software development, cloud professional services, and creating our own innovative products. We are proud to be recognized as the #1 Software Developer in the 2023 RBJ's Book of Lists and ranked 27th in Rochester Chamber’s Top 100 Companies. Additionally, we have maintained our certification as a Great Place to Work for consecutive years in a row. Our list of satisfied clients and #ROCstar employees are both rapidly growing— Are you next to join our team?

Mindex seeks a part-time Office Assistant to join our growing team. This person is responsible for providing clerical and administrative support to management and fostering a positive experience for visitors and clients. No specific experience is required, but the ideal candidate will have strong listening and communication skills, an eye for detail in their work, a working knowledge of Microsoft Office, and general computer skills. If you are motivated, passionate about hospitality, and looking for a part-time role that allows you to also work on your degree, get the kids on and off the bus, or supplement your retirement we’d like to meet you!

This position is part-time, 20 hours per week, Monday through Thursday, from 8 a.m. - 1 p.m. We welcome temp candidates with the potential for long-term extension if it is a good fit.

Essential Functions

• Greet visitors and guests, determine the nature and purpose of the visit, and direct them to their destinations.
• Schedule meetings and coordinate lunches.

• Monitor and maintain all inventory including office supplies, food and beverages, and client and employee appreciation gifts.
• Assist in managing facilities including partnering with external service providers like maintenance, cleaning, security, and external property management, etc.
• Assist with event planning including ordering decor, catering, entertainment, guest lists, transportation, venue preparation, and guest requirements.

• Perform general administrative support tasks.

Requirements

• High school diploma or general education degree (GED) or a combination of education and relevant work experience preferred.
• Office management, administrative, or assistant experience preferred.
• Ability to work both independently and as part of the team.
• Outstanding time management, organizational skills, and reliability.
• Comfortable working in a fast-paced, often changing office environment.
• Exceptional multitasking skills to manage many projects independently and consistently.
• Strong attention to detail and problem-solving skills.
• Exceptional written and verbal communication skills.

Benefits

• Medical Insurance

• Dental Insurance
• Vision Insurance
• Additional Life Insurance
• Medical and Dependent Care Flexible Savings Accounts (FSA)
• Health Savings Accounts
• Optional Hospital Indemnity, Accident and Critical Illness Insurance as well as Legal Assistance

Our Perks

• Flexible Time Off
• Eight Paid Holidays
• Pre-tax and Roth 401(k) Options with Company Match
• Investment in Professional Development including a license to Udemy training courses and leadership training
• Employee Assistance Program
• Adoption Assistance
• Pet Insurance Discounts
• Tickets to local sporting events
• Team building events
• Holiday and celebration parties

The band range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets, education, experience, training, certifications, internal equity, and other business and organizational needs. It is not typical for an individual to be hired at, or near, the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The range for this role is $20.00/hour - $25.00/hour.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor, or take over sponsorship of an employment Visa at this time.

Physical Conditions/Requirements

• Prolonged periods sitting at a desk and working on a computer
• No heavy lifting is expected. Exertion of up to 10 lbs.