Experiential Associate Producer

Who we are…

BMF is a global integrated creative marketing agency known for humanizing brands in unexpected, inspiring, and impactful ways.  Elevating brands who seek a relevant role in cultural conversations important to their audiences, BMF has a global client roster that includes Marriott, Visa, Disney, Estée Lauder, Crystal, Lamborghini, Gucci, Lilly Pulitzer, and Japan Airlines. BMF was most recently honored by Ad Age as a 2023 Small Agency Award winner in the “Campaign Of The Year” category for its work with CBS.  

Who we want… 

Our vibrant and expanding agency is seeking an Associate Producer for our NYC office.

As an Associate Producer, you will manage your own projects while also supporting Producers on large-scale events. You will be responsible for  working with the team to translate creative ideas into project plans and deliverables for small-scale live events, activations, and pop-ups while staying within budget and schedule parameters.

The ideal candidate is:

• Professional
• Proactive / Self-starter
• Extremely organized & detail oriented
• A strong communicator
• Capable of working both independently and collaboratively on a team
• A problem solver
• Solution-oriented

What you will do… 

• Oversee all aspects of event production: From pre-event preparation to on-site management and post-event breakdown.
• Execute and support multiple events: Manage events from inception to completion, often handling several simultaneously.
• Manage event budgets: Create and manage  budgets from concept to reconciliation, ensuring that clients expectations are managed and BMF’s profitability is maintained.
• Client Communication: Act as day-to-day contact on production related project comms. 
• Travel: From venue scouting and site visits to on site execution, travel will be a requirement of this role. 
• Scout and select venues: Conduct thorough venue scouting and selection to meet event requirements.
• Collaborate with creative and account teams: Ensure the client's vision is realized by working closely with other departments .
• Lead production efforts: Serve as the production lead or collaborate with a production team  to research, appoint and manage vendors that will ensure the successful delivery of projects, including,including venue, catering, décor, fabrication, audio, lighting, photography, and staffing.
• Coordinate with Talent and Digital departments: Secure talent and fulfill riders as needed.
• Ensure smooth event execution: Resolve any issues that arise to guarantee the event's success. Anticipate potential challenges and find solutions.
• Maintain key event documents: Create and manage essential documents such as budgets, activation decks, recap decks, run of show, production schedules, and project plans. .

You must have…

• 3 years of experience in event production roles, managing budgets up to $300K
• Excellent communication and interpersonal skills, able to relate across all organizational levels
• High level of organization and attention to detail
• Strong budgeting knowledge and negotiation skills
• Strong work ethic
• A good attitude and the desire to build strong relationships with your team and vendors. 
• Good follow-up skills and ability to manage multiple tasks simultaneously
• Ability to work within time limits to plan, resource, and oversee events
• High competency with relevant computer and software skills. Expertise in Keynote, Excel, and Outlook
• Professional conduct within and outside the office while conducting agency business
• Bachelor's degree

The salary range for this role is $70,000-$90,000  and is based on experience, responsibilities of the position, subject matter expertise and is location specific. 

Requirements

• 3 years of experience in event production roles, managing budgets up to $300K
• Excellent communication and interpersonal skills, able to relate across all organizational levels
• High level of organization and attention to detail
• Strong budgeting knowledge and negotiation skills
• Strong work ethic
• A good attitude and the desire to build strong relationships with your team and vendors. 
• Good follow-up skills and ability to manage multiple tasks simultaneously
• Ability to work within time limits to plan, resource, and oversee events
• High competency with relevant computer and software skills. Expertise in Keynote, Excel, and Outlook
• Professional conduct within and outside the office while conducting agency business
• Bachelor's degree

Benefits

Why BMF…

Celebrating 20 years in business, the award-winning boutique agency is helmed by partners Brian Feit, Bruce Starr, and Ed Starr, and is supported by an experienced global team of both long-standing BMFers, and recent executive-level hires. BMF’s international network of cross-disciplinary creative marketers build extraordinary brand experiences around the world, and across channels. The agile team provides a fully integrated service offering, from strategy and creative to experiential, digital, talent, and public relations.  

We want you to be part of a dynamic and creative team. We are vanguards in creative strategy and experts in leveraging emerging trends in popular culture, the arts, fashion and technology. We connect brands with media, influencers, artists and consumers to create today's leading experiential activations in the market. And we’ve got the cred too: we were featured in Event Marketer's IT List of Top 100 Event Agencies for the past four years. 

What we offer…

• A fast-paced, creative and collaborative environment with supportive leadership.
• A culture that values ideas and innovation from everyone at every level.
• Ongoing professional development and training; we will empower you to take charge of your career path.
• Strong benefits including health and dental and unlimited time off.
• We are an LGBT-owned business certified by the NGLCC (nglcc.org) with diversity and inclusion as part of the agency’s core DNA.