Executive Assistant with Data Collection Expertise
Rallye Motor Company
Westbury, new york
Job Details
Full-time
Full Job Description
The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant with Data Collection Expertise to join our dynamic team and support our executive leadership.
The Executive Assistant with Data Collection Expertise will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced data analysis and spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.
Pay Range: $65,000 - $85,800
Responsibilities:
Business Analysis:
- Gather and aggregate data to identify trends and insights that inform business strategies.
- Assist in the development of business reports and performance metrics.
- Collaborate with departments to streamline processes and improve efficiency.
- Participate in meetings, documenting discussions and follow-up actions.
- Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
Administrative Support:
- Manage executive calendars, appointments, and travel arrangements.
- Perform minor accounting duties, such as expense reports, event budget tracking, etc.
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Prepare meeting agendas and minutes, ensuring follow-up on action items.
- Support executives in various projects, coordinating tasks and timelines.
- Conduct research and compile information to assist with strategic initiatives.
- Assist in planning and coordinating corporate events, client meetings, and special projects.
Communication and Collaboration:
- Act as a primary point of contact between executives and internal/external stakeholders, facilitating effective communication across departments.
- Draft, proofread, and edit correspondence and reports for executives.
- Support training and onboarding processes for new team members.
Requirements
- Experience: Minimum of 1 year of experience as a Business Analyst, Executive Assistant or Personal Assistant preferably in a luxury automotive or high-end retail environment
- Education: BA degree in Finance, Business Management, or related field.
- Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc.
- Windows Computer knowledge, Apple device knowledge.
- Strong verbal and written communication skills, with the ability to communicate at different levels of the organization.
- Excellent analytical, organizational, and problem-solving skills.
- Ability to maintain confidentiality and exercise discretion.
Preferred Requirements
- Familiarity with project management software (e.g., Asana, Trello) is a plus.
- Experience with data analysis tools (e.g., SQL, Tableau) is an advantage.
- Knowledge of business process improvement methodologies (e.g., Lean, Six Sigma) is desirable.
- Valid driver’s license
Benefits
- Great benefits package including medical, dental and vision coverage for employee & family!
- Company paid life insurance and optional additional coverage.
- Voluntary short term and long term disability available.
- Additional voluntary benefits including Aflac and LegalShield!
- Paid time off!
- Paid holidays!
- 401K plan.
- Employee Assistance Program.
- Employee discounts on luxury automotive products and services