JobHire
face icon
Register to automatically apply for this and similar jobs
Register
star

Executive Assistant with Data Collection Expertise

Rallye Motor Company

Westbury, new york


Job Details

Full-time


Full Job Description

The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant with Data Collection Expertise to join our dynamic team and support our executive leadership.

The Executive Assistant with Data Collection Expertise will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced data analysis and spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.

Pay Range: $65,000 - $85,800

Responsibilities:

Business Analysis: 

    • Gather and aggregate data to identify trends and insights that inform business strategies.
    • Assist in the development of business reports and performance metrics.
    • Collaborate with departments to streamline processes and improve efficiency.
    • Participate in meetings, documenting discussions and follow-up actions.
    • Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.

Administrative Support:

    • Manage executive calendars, appointments, and travel arrangements.
    • Perform minor accounting duties, such as expense reports, event budget tracking, etc.
    • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
    • Prepare meeting agendas and minutes, ensuring follow-up on action items.
    • Support executives in various projects, coordinating tasks and timelines.
    • Conduct research and compile information to assist with strategic initiatives.
    • Assist in planning and coordinating corporate events, client meetings, and special projects.

Communication and Collaboration:

    • Act as a primary point of contact between executives and internal/external stakeholders, facilitating effective communication across departments.
    • Draft, proofread, and edit correspondence and reports for executives.
    • Support training and onboarding processes for new team members.

Requirements

  • Experience: Minimum of 1 year of experience as a Business Analyst, Executive Assistant or Personal Assistant preferably in a luxury automotive or high-end retail environment 
  • Education: BA degree in Finance, Business Management, or related field.
  • Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc. 
  • Windows Computer knowledge, Apple device knowledge. 
  • Strong verbal and written communication skills, with the ability to communicate at different levels of the organization.
  • Excellent analytical, organizational, and problem-solving skills.
  • Ability to maintain confidentiality and exercise discretion.

Preferred Requirements

  • Familiarity with project management software (e.g., Asana, Trello) is a plus.
  • Experience with data analysis tools (e.g., SQL, Tableau) is an advantage.
  • Knowledge of business process improvement methodologies (e.g., Lean, Six Sigma) is desirable.
  • Valid driver’s license

Benefits

  • Great benefits package including medical, dental and vision coverage for employee & family!
  • Company paid life insurance and optional additional coverage.
  • Voluntary short term and long term disability available.
  • Additional voluntary benefits including Aflac and LegalShield!
  • Paid time off!
  • Paid holidays!
  • 401K plan.
  • Employee Assistance Program.
  • Employee discounts on luxury automotive products and services

Get 10x more interviews and get hired faster.

JobHire.AI is the first-ever AI-powered job search automation platformthat finds and applies to relevant job openings until you're hired.

Registration