Events Consultant

Title: Events Consultant

Employment Type: Contract/Part time, approximately 20 hours per week (more details below)

Contract Dates: November 2024 – October 2025 (exact dates to be confirmed)

Location: New York City office, hybrid model

Compensation: $55 per hour

ABOUT THE ORGANIZATION

Girls Who Invest (GWI) is a non-profit organization dedicated to transforming the investment management industry by attracting and advancing women investors, changemakers, and leaders. We are changing the face of investing through education, mentoring, internships, and a supportive, motivated community and have reached over 3,200 women and non-binary individuals in just nine years. We believe that creating space for women investors unlocks smart and valuable perspectives that lead to higher performance. For the individuals that we serve, GWI is a life-changing opportunity to shatter glass ceilings and a path to economic mobility that can have ripple effects on their families and communities. 

GWI runs highly competitive, application-based programs - the Summer and Online Intensive Program - for first and second-year college students of all majors. Since our first program in 2016, we have seen exceptional growth with over 2,700 applicants for our 2024 programs. Our scholars have come from 49 states and over 200 different colleges & universities, studying across 100 majors and disciplines. We look for students who will be successful in the investment industry beyond their current area of study, grades, or test scores. We look for passion, intellectual curiosity, character, and lived experience.

Read more and see us in action at www.girlswhoinvest.org.

ABOUT THE OPPORTUNITY

In just nine years, Girls Who Invest has experienced catalytic growth with over 3,200 Alumni and 130 Partners. As Girls Who Invest continues to flourish and scale, the organization is seeking an Events Consultant who will manage and drive select GWI event across the organization. The Events Consultant will project manage, coordinate, and ensure smooth event execution from all responsible parties on both the current event calendar and newly developed events, particularly for partner engagement and prospective donors. 

This role will work in close collaboration across the organization with the Chief Executive Officer, Director of Communications and Marketing, Partnerships team, and Career Advancement team. The Events Consultant will serve as the lead events voice on designated events ranging from small to large scale and ensure all team members are executing their events responsibilities. This is a contract, temporary role with the potential to extend the current contract or move to an internal position in the future.

Requirements

KEY RESPONSIBILITIES

• Serve as the lead coordinator and project manager on assigned GWI-wide events managed directly by Girls Who Invest and assist with events strategy and development, where appropriate. 
• Collaborate closely with event coordinators at partner firms to support co-managed and co-coordinated events.
• Project manage the GWI team and individual responsibilities to keep the event on track.
• Execute and coordinate assigned GWI events from conception to day-of run-of-show to post event which includes ensuring you or a team member will produce the following: 
• Booking venues, entertainment, and other vendors and serving as the primary liaison;
• Developing a detailed run-of-show, leading run throughs, and serving as the day-of point person;
• Managing production schedules, providing technical assistance at events as needed;
• Coordinating event logistics, such as staffing and volunteer assistance and training staff and volunteers;
• Managing invites and tracking RSVPs and attendance in Salesforce or other CRM system, when appropriate;
• Ensure leadership and relevant staff are prepared and briefed for every event.
• Provide strategic events recommendations for timing, planning, best practices, and potential cost savings.
• Maintain the year-long GWI events calendar, which feeds into the GWI calendar.
• Support event administration including creating and updating budgets, event storage and inventory, and other support as needed.

ABOUT THE SUCCESSFUL CANDIDATE

The successful candidate will be an energetic, detail-oriented events professional with significant experience planning and coordinating events from start to finish. 

Experience: 

• 7+ years of experience in event planning, special events, or development preferably for a non-profit institution or corporation; understanding of the financial services sector is a plus.
• Demonstrated success planning both large and small-scale events. 
• Excellent relationship management skills with a customer service orientation. 
• Track record of successful project management with the ability to work both independently and collaboratively across teams and competing deadlines.
• Experience with galas or fundraising events, operations for panels, and preferred vendor contacts a plus.
• Demonstrated ability to be proactive, take the initiative, have a strong sense of urgency, and thrive in a fast-paced environment.
• Superior attention to detail and a proven ability to handle changing priorities across workflows with a strong problem-solving and solution-focused mindset.
• Strong communications skills both written and verbal.
• Commitment to and passion for GWI and its mission.

Benefits

GIRLS WHO INVEST’S VALUES

Equity is the core value driving Girls Who Invest – it is the foundation of everything they do. GWI believes in:

• Diversifying investment teams to drive better outcomes and create meaningful impact
• Welcoming those who self-identify as women and gender non-binary
• Advocating fiercely for communities that have historically faced barriers to entry and advancement
• Utilizing ongoing education as a resource to help women thrive in an evolving investment landscape
• Accelerating careers through the power of community connection
• Shaping the investment management industry to look more like the world around it
• Ensuring all who interact with GWI: scholars, alumni, board members, and staff encounter an inclusive, respectful environment that welcomes each other’s unique skills and perspectives

WORK SCHEDULE: Contract role from November 2024 – October 2025 (specific dates to be determined). Approximately 20 Hours per week (9-5 EST Operating hours) with flexibility for increased hours around larger events such as the GWI gala. Must be available to work occasional evenings and weekends.

COMPENSATION: Current compensation offered: $55 per hour. As a contractor, this role is not eligible to participate in employee benefits.

Girls Who Invest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.