Buyer (3356)

Navarro Research and Engineering, Inc. is recruiting for a Buyer. This position will procure materials and services, adhering to government and company requirements, to support the environmental program at the NASA White Sands Test Facility, New Mexico.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

PRIMARY RESPONSIBILITIES:

• Manage the preparation, analysis, and evaluation of bid proposals, selection of contractors, and the negotiation of contracts in order to procure the most cost-effective goods, materials and services from qualified and responsive vendors
• Ensure that all procurement activities and related contracts adhere to the Federal Acquisition Regulations (FAR) and company policies
• Develop, maintain, and provide training and guidance to end users on procurement procedures and regulations
• Use procurement database and software  programs to prepare and process electronic procurement documents

ADDITIONAL RESPONSIBILITIES:

• Work with the Navarro staff to identify procurement needs (product, lead times, delivery dates)
• Work with Navarro Project Leads to plan and execute procurements, (provide guidance and input)
• Conduct all aspects of procurements (competition, sole source, PCard, PO)
• Review the procurement package for accuracy and completeness (resolve unclear items, recommend alternatives, justifications, waivers)
• Prepare RFPs/RFQs for potential suppliers (includes Statement of Work, Terms and Conditions, Safety Plan)
• Evaluate quotes/bids (create abstract, price analysis, negotiation memos)
• Make the source selection (consider price, quality, availability, reliability, buy green, Made in America, small business designation, debarment certification, and technical evaluation)
• Request vendor Reps & Certs and Proof of Insurance
• Complete the award (prepare purchase order and forward orders to suppliers)
• Issue Non-taxable Transaction Certificates (NTTCs)
• Monitor orders and ensure items are shipped according to deadlines
• Verify receipt of items; resolve Material Deficiency Reports (MDRs)
• Implement change orders as required
• Process invoice releases, authorizing vendor payments 
• Coordinate with accounting staff to verify that payment is made to the vendor
• Obtain requestor authorization to close completed POs
• Monitor procurement database and take the necessary actions to complete the procurement process and close out POs
• E-file all procurement records in the procurement database and on the shared drive
• Maintain and keep current all information in the ECO PR system (RFQ List, RFQ Awarded List, Open PO List, completed POs, system and buyer e-files, vendor small business designations, Cancelled PRs, PO Past Due List, etc.)
• Suggest improvements to the procurement system and identify cost saving measures
• Reconcile monthly credit card statement
• Submit weekly procurement activity report
• Create and distribute all paperwork required by WSTF warehouse for shipments leaving the warehouse
• Work with vendors and warehouse personnel on shipments/pickups and all associated documentation
• Work with warehouse personnel on all receiving issues (orders without order numbers, missing documents, and all shipping documents)
• Work with vendors on missing, late or damaged items received by warehouse; coordinate returns and/or replacements with vendors
• Monitor and oversee all repair work on warranty items to include shipment and return
• Work with forward gate security guards on visitors arriving to pick up or deliver goods for Navarro
• All other duties as assigned

Requirements

Qualifications

• Bachelor's Degree: Business Administration, Finance & Accounting, Procurement
  (Knowledge and experience or a professional certification may be considered in lieu of a degree)
• 5-10 years of directly applicable in a comparable position(s)

• Advanced knowledge of MS Office (Word, Excel, Outlook), and PowerPoint
• Cost Point and SharePoint experience are desirable
• Knowledge of the principals, techniques, procedures, equipment, material and skills required for the job
• Strong orientation to customer service
• Self-motivated, directed and able to work with minimal supervision
• Excellent organizational, planning, communication, analytical, problem solving, and time management skills
• Ability to work well with others and interact professionally
  
  Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.
  
  Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.
  
  EEO Employer/Vet/Disabled

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability