Workforce Development Administrative Assistant

Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank. We champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!     

As an Administrative Assistant you will support our Workforce Development team and students. In this role, you will provide essential administrative support by coordinating schedules, managing documentation, and assisting with communication efforts to help us meet our departmental goals.  Join our team and play a pivotal role in furthering CFBNJ’s commitment to supporting our community.  

What you’ll do in your role:  

• Manage intake of prospective students who have expressed interest in Workforce Development programs (food service training academy, warehouse logistics and office services).  
• Schedule appointments, meetings, and reservations for the director of workforce development and program staff. 
• Draft and send out letters, emails and promotional information to vendors, potential students, potential employers, alumni and local One Stop.   
• Handle office tasks such as filing, generating reports, managing student records and presentations, notetaking and provide record keeping for departmental meetings. 
• Greet students and visitors ensuring they feel comfortable, both in person and over the phone. 
• Support outreach events including planning of graduation and other special events.  

Why you’ll love working at CFBNJ:  

• Opportunity for impact: Last year we provided over 90 million nutritious meals across New Jersey and educated over 25,000 people about health and nutrition
• Balance: Generous time off, 14 paid holidays, childcare resources, and organization-wide engagement days

• Financial Wellness: 401k with 4% company match after 1 year
• Health Benefits: medical, dental, vision and wellness programs
• Recognition and Certifications: Learning opportunities, tuition and certificate reimbursement, and engagement with our reward and recognition program, Bonusly

What you’ll need to be successful in this role:  

• Associate degree preferred and 2 years of clerical or administrative experience required, preferably in an educational setting, non-profit or in Adult Education programming or six years of experience in clerical or administrative experience may be substituted for degree. 
• Proficiency in Microsoft Office (Outlook 365, MS Excel, MS Word, and MS PowerPoint) 
• Self-starter with a keen attention to detail, adept at problem solving, and able to manage multiple projects at once.  
• Outstanding interpersonal and written and oral communication skills, including experience working with diverse populations; bilingual skills a plus. 

CFBNJ is an equal employment opportunity employer and is committed to complying with all applicable laws prohibiting discrimination based on  race, religion, color, national or ethnic origin, age, sex, sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, disability, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, as well as any other category protected by federal, state or local laws.