Staff Accountant - Onsite (New Jersey)

The Finance operation is a small team, and this position requires an organized and analytical team player to be engaged in a range of financial activities. The primary responsibility will be assisting the Controller with managing Accounts Payable. Other responsibilities may include day-to-day accounting activities and account reconciliations as described below. The successful candidate will have operational experience and a proven track record of proactive problem-solving.

Accounts Payable

• Insures accounts payable, expense reports, and disbursements comply with operating procedures and internal controls.
• Communicates procedures to staff members for compliance.
• Analyzes bills upon receipt – verifies accuracy, matches with purchase orders, determines appropriate accounts, notifies suppliers of tax exemption as needed.
• Records vendor bills in Ceres (accounting system).
• Prepares checks for signature upon receipt of appropriate documentation.
• Prepares mailing of signed checks to vendors.
• Prepares, processes and records ACH payments.
• Manages vendor records by reconciling monthly statements as appropriate.
• Administers petty cash/gift cards, ensures expense documentation is correct and complete, reconciles and replenishes accounts as needed.

Finance and Accounting

• Reconciles general ledger transactions with donor database (Raisers Edge) and investigates discrepancies.
• Supports month-end and year-end close process.
• Prepares schedules for and participates in annual audit.
• Protects the organization's value by keeping information confidential.

Grant Management

• Prepares grant cost reports as needed for various government awards.
• Prepares journal entries to record expense allocations for programs/grants.
• Assists as a backup for monthly performance reports to government funders.
• Assists with various tasks associated with grants management.

Inventory Management

• Participates in annual physical inventory.
• Acts as backup for monthly Navision/Ceres close.

Miscellaneous:

• Maintains Finance Department filing system
• Maintains file retention system.
• May perform various tasks associated with special projects or events.
• Updates job knowledge by participating in educational opportunities.

Requirements

• At least five years of accounting experience, preferably in a non-profit environment, including two years in an accounts payable role.
• Demonstrated knowledge of accounts payable, accounting procedures and principles.
• Experience with general ledger functions and the month-end/year-end close.
• Strong proficiency in Office 365 products (particularly Excel, MS Teams, and MS Word) is essential.
• Experience with pivot tables and vlookup a plus.
• Experience with Food Bank operations and/or CERES 4.5 Software is a plus.
• Strong organizational and communications skills.
• Ability to collaborate and work effectively with team members of diverse backgrounds.
• Be a highly organized, creative problem-solver with strong analytical, quantitative and interpersonal skills.