Senior Staff Accountant - Payroll Onsite (New Jersey)

The Finance operation is a small team, and this position requires an organized and analytical team player to be engaged in a range of financial activities. The primary responsibility will be assisting the Controller with managing Payroll Administration. Other responsibilities may include day-to-day accounting activities and account reconciliations as described below. The successful candidate will have operational experience and a proven track record of proactive problem-solving.

Payroll and Benefits Administration

• Prepares and processes biweekly Isolved payroll - resolves payroll issues, verifies payroll registers, prepares allocations and posts payroll journal entries in general ledger.
• Prepares data for various survey forms, reports, records, and applications and obtains approvals as needed.
• Communicates procedures to staff members for compliance.
• Analyzes carrier bills upon receipt – verifies accuracy, determines appropriate accounts, and facilitates payments to be initiated to HR related vendors; prepares allocations and posts journal entries in general ledger
• Manages carrier records by reconciling monthly statements as appropriate.

Finance and Accounting

• Assists Comptroller with monthly account analysis, roll forward schedules and other accounting projects.
• Reconciles general ledger transactions and investigates discrepancies.
• Supports month-end and year-end close process.
• Prepares schedules for and participates in annual audit.
• Protects the organization's value by keeping information confidential.

Grant Management

• Assists with preparation of monthly performance reports to government funders.
• Assists with various tasks associated with grants management.

Inventory Management

• Participates in annual physical inventory.
• Acts as backup for monthly Navision/Ceres close.

Miscellaneous:

• Assists with file retention system.
• May perform various tasks associated with special projects or events.
• Updates job knowledge by participating in educational opportunities.
• Prepares and processes biweekly Isolved payroll - resolves payroll issues, verifies payroll registers, prepares allocations and posts payroll journal entries in general ledger.
• Prepares data for various survey forms, reports, records, and applications and obtains approvals as needed.
• Communicates procedures to staff members for compliance.
• Analyzes carrier bills upon receipt – verifies accuracy, determines appropriate accounts, and facilitates payments to be initiated to HR related vendors; prepares allocations and posts journal entries in general ledger
• Manages carrier records by reconciling monthly statements as appropriate.

Requirements

• At least five years of accounting experience, preferably in a non-profit environment, including two years in a payroll/benefits role.
• Demonstrated knowledge of HRIS systems, accounting procedures and principles.
• Experience with general ledger functions and the month-end/year-end close.
• Strong proficiency in Office 365 products (particularly Excel, MS Teams, and MS Word) is essential.
• Experience with pivot tables and VLOOKUP a plus.
• Experience with Food Bank operations and/or CERES 4.5 Software is a plus.
• Strong organizational and communications skills.
• Ability to collaborate and work effectively with team members of diverse backgrounds.
• Be a highly organized, creative problem-solver with strong analytical, quantitative and interpersonal skills.