Reception/Front Desk Position Permits

The Receptionist at our Annandale, NJ office will report directly to Green Power Energy’s Director of Operations. The Receptionist will be responsible for handling all incoming calls into the company as well as completing administrative tasks. Salary range depending on experience, $45k-50k annually

Responsibilities:

• Report to Annandale, NJ office daily
• Check and handle the correspondence of emails in a timely manner
• Answer all incoming calls and transfer calls to colleagues accordingly
• Communicate with our customers via phone and email in a professional manner
• Provide data entry support and maintain the company’s CRM as needed
• Record notes on customer’s files during phone calls

• Prepare job folders for installation teams

• Fill out NJ and PA municipal permit applications

• Run daily task reports to determine which tasks need prioritizing
• Place company wide lunch orders and assist with planning events
• Compile and send out installation manuals to customers for completed projects
• Prepare docusign envelopes for customer's signature
• Prepare and organize mail and parcels daily as needed
• Provide support to the entire Operations Team and Associate requests as needed
• Order office supplies and maintain inventory
• Assist with special projects as needed
• Assist training other employees as needed

Requirements

• Excellent organizational skills
• Outstanding verbal and written communication skills
• Advanced proficiency in Microsoft Office and/or Google Suite (Excel, PowerPoint, Word)

• Must be motivated and ready to work in a fast paced environment

• Comfortable with taking instructions and following tasks to completion

• Ability to work independently, manage multiple tasks and projects

• Ability to work within a team environment and provide back-up support to other Project Coordinators as needed

• Maturity to handle confidential issues and communicate effectively with team members and Senior Executives

• Handle customer concerns with care and a positive attitude
• In office, 40-hour work week, Monday through Friday 8:30am-5pm

Benefits

• W-2 Employee
• Retirement Plan (401k)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Health Care Plan (Medical, Dental & Vision)