Project Coordinator, Strategic Publication Planning

Project Coordinator, Strategic Publication Planning

Job Summary

Our Project Coordinators play an essential role in the success of our team. They are energized by working in a fast-paced agency environment. They value collaboration and enjoy working closely with all members of the team, including client services, editorial, medical, library, and creative services. They have a strong attention to detail, are highly organized, and love tracking details. We value Project Coordinators who are looking for growth opportunities within project management and a place to thrive!

Essential Duties & Responsibilities

• Collaborate with cross-functional teams, including medical, editorial, creative, and account management personnel to coordinate work and complete project tasks
• Meticulous data entry in proprietary databases for workflow management
• Maintain publication records in publication management software (i.e., Datavision, PubsHub, PubStrat, etc.)
• Actively manage and organize all project documentation and maintain folder structures
• Route assigned publication projects including internal (i.e., account, medical, and editorial) and external (i.e., author, client, and journal/congress) deadlines
• Modify time and event schedules according client schedules and internal team direction
• Support teams by performing various administrative tasks, with direction
• Facilitate circulation of appropriate materials to all external partners via email, SharePoint, and FedEx
• Comply with established standards, policies, and procedures
• Schedule internal and external meetings, including verifying attendee availability
• Conduct research in relevant journal and congress databases and maintain up-to-date and accurate records to be used by the client and internal teams
• Conduct internet research and synthesize findings into concise summaries
• Maintain project status reports, including adding new projects as needed, and keeping up to date statuses for all ongoing projects
• Lead internal status meetings
• Assist account team with financial tasks such as job opening, invoicing, PO tracking
  

Experience, Skills, and Qualifications

• Bachelor’s degree in business, marketing, communications, biology, life sciences, or related field
• Minimum of 1-2 years of general business, pharmaceutical, or medical communications experience
• Ability to multi-task and manage multiple competing challenges, issues, and priorities with the ability to prioritize and set clear expectations
• Strong communication skills with proficiency in M365 including Word, Excel, PowerPoint, Outlook, and Teams
• Ability to work independently as a self-starter, collaboratively in a team structure, and cross-functionally
• Aptitude for financial tasks, such as invoicing and PO tracking
  

About OPEN Health

OPEN Health unites deep scientific knowledge with wide-ranging specialist expertise to unlock possibilities that improve health outcomes and patient wellbeing. Working in partnership with our clients, we embrace our different perspectives and strengths to deliver fresh thinking and solutions that make a difference. 

OPEN Health is a flexible global organization that solves complex healthcare challenges across HEOR and market access, medical communications and creative omnichannel campaigns. 

What we offer:

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program

• Competitive pay, generous paid vacation and holidays, and health insurance programs across all our locations
• Ongoing training and development opportunities which foster and shape your individual career path
• An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
• The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing
• Diverse, inclusive culture that encourages you to bring your whole self to work

If we sound like the sort of business environment in which you would thrive, then we would love to hear from you.