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Project Administrative Assistant

Bright Harbor Healthcare

Toms River, new jersey


Job Details

Not Specified


Full Job Description

Youth Bridge Housing at Bright Harbor Healthcare will provide an opportunity for youth to gain the skills needed to live independently. We are seeking a dedicated management professional who will be responsible for successful completion of the bridge housing project within the required time frame of 2 years.

Position Title: Project Administrative Assistant
Position Type: Full Time; 35 Hours Weekly
Benefits Eligible: Yes
Location: Toms River, NJ
Department: Youth Bridge Housing
Salary: $35,000 - $42,000

Responsibilities:

  • Prepare reports, communications, and meeting minutes
  • Produces high volume media postings and content creation
  • Utilize project tracking systems to keep project information current and accessible to a variety of users
  • Prepare and manage construction contracts
  • Manage subcontractor inquiries and preparing responses
  • Prepare permits and applications
  • Receive, organize, distribute, and file all documents for new and ongoing projects and properties
  • Update database files and pipeline of community opportunities
  • Maintain a directory and inventory of community support materials including, but not limited to, community plans, photography, print materials, collateral and web pages
  • Ensuring all directory resources are current and accurate
  • Assist with vendor approval and setup for payment
  • Track, review and code invoices, and submit for approval and payment
  • Handle special projects and other administrative duties as assigned

Requirements

  • High school diploma or equivalent required; college degree preferred
  • Experience in administrative support preferred
  • Flexibility with hybrid work location/schedule
  • Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint
  • Experience in Adobe Acrobat, Microsoft Project preferred

Benefits

Full Benefits!

  • 12 Paid Holidays
  • Sick Days
  • Personal Days
  • Accrued Vacation
  • Medical/Dental/Vision
  • Company paid Life Insurance and Long-Term Disability
  • 403B Plan with Company Match
  • Opportunities for training/education/Continuing Education Credits
  • Opportunities for Public Loan Forgiveness

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