Payroll and Benefits Coordinator

Established in 1983, WilkinGuttenplan is a leading mid-sized accounting and advisory firm in New Jersey and New York City. The Firm serves a multitude of industries, including closely held and middle-market businesses and their owners, high-net worth individuals, real estate, healthcare, international commerce, sports and entertainment, professional practices, technology, non-profit, condominiums and cooperatives, and many more. Areas of expertise include tax, auditing, compilations, reviews, financial statement preparation, business valuations and trust & estate solutions. WilkinGuttenplan is an independent member of the BDO Alliance USA. At WilkinGuttenplan, we strive to ensure we foster an inclusive and flexible environment for all our employees while also assisting them in achieving their unique career goals through our coaching program.

As a Payroll and Benefits Coordinator, you will play a pivotal role in ensuring the seamless processing of payroll and the effective administration of employee benefit programs. The ideal candidate will be responsible for processing payroll accurately and timely, administering employee benefits programs, and ensuring compliance with relevant regulations and company policies.

Key Responsibilities:

• Payroll Processing:
• Collect, review, and input timekeeping data for hourly and salaried employees.
• Oversee Time and Attendance procedures, including Time Off accruals and policies for non-exempt employees.
• Calculate wages, deductions, and adjustments ensuring accuracy.
• Process payroll on a semi-monthly basis using our payroll/HRIS software.
• Address and resolve payroll discrepancies and issues in a timely manner.
• Prepare and distribute payroll reports to management.

• Benefits Administration:
• Administer employee benefits programs, including health insurance, retirement plans, and other voluntary perks and benefits.
• Coordinate and collaborate with external broker, benefit providers and vendors to ensure accurate and timely administration.
• Assist employees with benefits enrollment, changes, and inquiries.
• Manage open enrollment periods and provide support to employees during this time.
• Reconciliation of monthly benefit invoices.
• Process necessary benefit changes and adjustments for payroll processing.
• Stay updated on industry trends and regulations related to employee benefits.
• COBRA administration including notifications, enrollments and compliance.

• Leave Administration:
• Oversee all aspects of leave of absence (LOA) administration for employees, including FMLA, and other statutory or company provided leaves.
• Coordinate with state disability programs and ensure compliance with federal and state regulations regarding leave entitlements.
• Process leaves appropriately for payroll and update employee status in HRIS and payroll systems.
• Coordinate benefits continuation and communication with employees during leave periods.

• Compliance and Reporting:
• Ensure compliance with federal, state, and local payroll and benefits regulations.
• Prepare and submit required payroll and benefits reports to government agencies.
• Maintain accurate records and documentation related to payroll and benefits.

• Customer Service and Support:
• Provide exceptional customer service to employees regarding payroll and benefits inquiries.
• Educate employees on payroll processes, benefits options, and company policies.

• Assist HR team with other related projects and tasks as needed.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 2-3 years of experience in payroll and benefits administration.
• Strong understanding of payroll processing, tax regulations, and benefits programs.
• Proficiency in payroll software and MS Office, particularly Excel.
• Proficiency in HRIS/Payroll systems, experience with ADPWorkforceNow preferred.
• Excellent attention to detail and accuracy.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Knowledge of relevant federal, state, and local regulations and compliance requirements.

Benefits

Why us?

• We have a unique culture that emphasizes and values flexibility and work/life balance including hybrid work arrangements.
• Our collaborative work environment is strongly committed to your professional growth and success.
• We have a track record of ranking as a Best Place to Work NJ for the past twenty years and have won several other awards including Best Firms for Young Accountants, Accounting Today Best Accounting Firms to Work For, Best Accounting Firms for Women, Best Accounting Firms for Millennials, and many more!
• WG offers a competitive salary and benefits package, including generous PTO, Medical, Dental, Vision, 401(k) with employer match, Summer Fridays, flexible work schedules, and much more!

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

We believe in equal opportunity:

Wilkin & Guttenplan P.C. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive work environment. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.