Financial Controller

Job Summary:

The Controller is responsible for processing all non-profit foundation accounts payable, budgeting, tracking all grant acquisitions, providing 990 tax documents, and providing other finance support.

Duties/Responsibilities:

• Assists in developing the foundation’s overall budget document at the departmental level.
• Creates monthly reports; assists with or produces other reports as requested.
• Conducts various surveys, research, data analysis, cost-benefit analysis, and expenditure and revenue forecasting.
• Presents budget analysis to upper-level management at the beginning of each budgetary cycle.
• Develops, organizes, and maintains files, documents, and materials relating to budgetary practices according to the foundation’s policies.
• Oversees and compares departmental expenditures to the original budget.
• Attends and actively participates in committees, professional groups, and seminars to stay current regarding new developments and trends in budgeting and finance.
• Prepare A/P items, ensure accurate entry into accounting software, review and edit reports, and process payments.
• Maintain vendor relations, A/P records, and files, and obtain necessary approvals and documents to ensure timely payment to all vendors.
• Follow-up on outstanding checks and returned ACHs.
• Obtain vendor W-9s, required ACH documents, prepare and issue 1099s and 1096.
• Reconcile main cash account.
• Reconcile investment accounts.
• Reconcile monthly credit card activity.
• Maintain and follow up with vendors for annual recurring payments, including dues and subscriptions.
• Follow up and process employee expenses.
• Assist with preparing financial statements for the annual audit and tax filings.
• Create and maintain a system to monitor grants.
• Monitor and maintain multi-year grants and grant agreements.
• Provide necessary grant reports for the purpose of annual reports.

• Respond to grantor audit confirmation requests.

Requirements

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounting and budgeting principles and practices, statistical methodology, generally accepted accounting principles and auditing standards.
• Thorough understanding of the principles of financial analysis and economics.
• Basic understanding of and ability to conduct cost-benefit analysis.
• Ability to skillfully perform detailed statistical analyses of budget activities.
• Ability to prepare and present clear, concise administrative and financial reports.
• Ability to work independently and complete work on schedule.
• Ability to interpret financial data contained in reports and ledgers.
• Ability to develop and maintain cooperative working relationships with various employees, vendors, stakeholders, and other interested personnel.

Education and Experience:

• Bachelor’s degree in finance, Budgeting, Accounting, or a related field. MBA preferred.
• At least two years of experience in analytical research, accounts payable, grant procurement, and reporting complex financial data or any combination of relevant experience and education in the non-profit sector.