Expeditor

POSITION SUMMARY 

The Expeditor ensures orders are processed quickly and accurately.  The Expeditor is responsible for confirming purchase orders, identifying order discrepancies, and providing logistical support ensuring that the customers receive their goods on time while providing superior customer service.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Essential Functions Statements

• Expedite vendor purchases orders to ensure customers' required delivery dates are met, as well as meeting the contract goal of 98% on-time delivery
• Communicate with suppliers to track Estimated Delivery Dates (EDD), Estimated Ship Dates (ESD), tracking details, and progress updates. 
• Update ERP with appropriate memos, notes, and EDDs 
• Expedite urgent items and update purchase order status
• Inform Receiving and others of purchase orders requiring special or urgent handling
• Expedite parts shortages and work with Buyers to initiate corrective action to remedy shortage problems
• Investigate and coordinate fulfillment of special conditions (ex. requests for substitution of material, etc.) 
• Ensure timely receipt of acceptance documents (receiving reports, PODs)
• Create fulfillments and receipts in NetSuite
• Investigate and reconcile discrepancies in the areas of billing, damaged claims, and duplicate shipments
• Red flags to Accounts Payable if there are discrepancies
• Create invoices in NetSuite
• Request BOLs for US Flag shipments and verify vessels are US Flag
• Create shipping documents (CI, PL, etc.) for air/sea freight deliveries
• Coordinate consolidated shipments with the distribution center(s)
• Maintain POD documentation and assist with DLA Fast Pay audits
• Process 865 RDD change request with DLA and update NetSuite
• Assist with Accounts Receivable discrepancies and process write-offs as directed
• Conduct post-award cost negotiations as necessary
• Perform other related duties as assigned

POSITION QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Excellent interpersonal, written, and verbal communication skills 
• Excellent organizational skills and proven ability to effectively prioritize tasks 
• Good problem-solving skills
• Excellent time management skills
• Ability to work under pressure with limited supervision

EDUCATION AND EXPERIENCE

• High School Diploma and related work experience
• Customer service background a plus with strong organizational and time management skills 
• Government logics a plus
• Military experience a plus
• Material Import/Export Logistics experience a plus
  
  

COMPUTER SKILLS 

• Microsoft Office Suite
• Google Workspace (Google Docs)
• NetSuite a plus

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

• Employee must be able to lift 25lbs. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• Typical office environment

Equal Opportunity Statement:

Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.