Executive Assistant - in St. Louis, MO

Position Summary

As an Executive Assistant, you will provide comprehensive support to two Co-Presidents and other C-Level executives. This is an excellent opportunity to learn all of the facets of a unique business and contribute to the overall efficiency of the company. As a result, this position requires an individual with integrity, excellent organizational and communication skills, and the ability to represent the company with the highest level of professionalism.

This is a St. Louis, MO based position and is primarily in the office.

Responsibilities

• Learn about Swank’s markets, customers, and the value each division provides to acquire the knowledge to support key initiatives and priorities.
• Manage phone communication, organize travel arrangements, coordinate meetings, and maintain contract files.
• Examine calendars to anticipate upcoming meetings, provide support in gathering relevant information beforehand, and document necessary follow-up actions.
• Assist in the planning of quarterly board meetings, encompassing tasks such as developing meeting materials/presentations and arranging catering logistics.
• Learn the Customer Relationship Management (CRM) software, Dynamics 365, to generate reports, and enter customer meeting notes.
• Undertake assigned special projects such as organizing visits from studio partners and managing company’s sporting tickets.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Other responsibilities may be assigned as the business needs change.

Requirements

• 3+ years of administrative experience preferred
• Mastery of Microsoft Office applications including Excel©, Word©, PowerPoint©, and Outlook©
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Demonstrated ability to communicate with stakeholders at all levels of the organization

• Bachelor’s Degree in Business or Finance required

Benefits

We are pleased to offer:

• Comprehensive compensation and healthcare packages, including medical, dental, vision, and life insurance products
• 401(K) plan with employer match
• Competitive paid time off: vacation, personal time, holidays and winter break
• Company sponsored volunteer & community outreach opportunities
• Organizational growth potential through our company sponsored online learning platform

EOE, including disability/vets