Purchasing Assistant (Hybrid)

Shippers Supply is a growing packaging solutions company that has been providing customer solutions since 1928. We have an outstanding small company culture of teamwork, fun, professionalism and entrepreneurial spirit where YOU can make a difference!

*Shippers Supply is currently located in Hopkins, Minnesota. Later in the year (around October 2024), Shippers Supply will be moving to a brand new facility in Golden Valley, Minnesota.

Objective:

The Purchasing Assistant will be responsible for the administrative support related to purchasing duties, such as vendor confirmations and follow-up, part number maintenance, light problem solving, quote assistance, and other duties that support the Purchasing team to focus on the team’s goals.

Key Accountabilities:

• Verify vendor confirmations of purchase orders for accuracy in part number, quantity, and pricing. Update purchase orders in the system with correct information from the confirmations.
• Monitor status of purchase orders on a daily basis and follow-up with vendors. Update current confirmation dates in the system as well as informing customer service if items will be later than their customer requested date.
• Must ensure current and accurate information is entered and reported in Acumatica. 
• Expedite purchase orders with vendors.
• Setup new part numbers and change info on part numbers as needed.
• Assist in investigating and correcting invoice discrepancies.
• Assist with quotes for parts already set up in the system.
• Assist buyers with generating new purchase orders when required.
• Work effectively with warehouse staff to compare deliveries with purchase orders to identify discrepancies.
• Assist with COC (Certificate of Conformance) Management.
• Manage the Purchasing email inbox.
• Follow-up on simple product information requests.
• Assist with sample orders.
• Assists with vendor returns.
• Assist Procurement Manager with customer quality forms.
• Continually look for ways to improve processes and systems to make them more efficient and effective.
• Comply with all company policies and procedures.
• All other duties as assigned.

Requirements

Knowledge, Skills and Abilities

• High School diploma or GED required.
• Previous experience: 1-2 years in a purchasing, procurement, or accounting role is a plus, but not required. Experience in an office environment is beneficial.
• No experience in purchasing required if 1-2 years internal SSI experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Basic understanding of purchasing and inventory processes.

Work Environment

• Required to sit much of the day interfacing with phones, computers, and other office equipment in a normal office environment.
• Occasional lifting of up to 20 lbs.

Benefits

• Ability to make a positive impact on a growing organizations and its employees.
• Small team environment
• Health, dental and vision coverage
• Health Savings Account
• Company-paid life, AD&D & long term disability
• 401k with company match
• Positive company culture
• Profit Sharing
• Paid Holidays
• Paid Time Off (PTO) and Volunteer Time Off (VTO)
• Paid Parental Leave