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Purchasing Assistant (Hybrid)

Shippers Supply, Inc.

MINNETNKA MLS, minnesota


Job Details

Full-time


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Full Job Description

Shippers Supply is a growing packaging solutions company that has been providing customer solutions since 1928. We have an outstanding small company culture of teamwork, fun, professionalism and entrepreneurial spirit where YOU can make a difference!

*Shippers Supply is currently located in Hopkins, Minnesota. Later in the year (around October 2024), Shippers Supply will be moving to a brand new facility in Golden Valley, Minnesota.

Objective:

The Purchasing Assistant will be responsible for the administrative support related to purchasing duties, such as vendor confirmations and follow-up, part number maintenance, light problem solving, quote assistance, and other duties that support the Purchasing team to focus on the team’s goals.

Key Accountabilities:

  • Verify vendor confirmations of purchase orders for accuracy in part number, quantity, and pricing. Update purchase orders in the system with correct information from the confirmations.
  • Monitor status of purchase orders on a daily basis and follow-up with vendors. Update current confirmation dates in the system as well as informing customer service if items will be later than their customer requested date.
  • Must ensure current and accurate information is entered and reported in Acumatica. 
  • Expedite purchase orders with vendors.
  • Setup new part numbers and change info on part numbers as needed.
  • Assist in investigating and correcting invoice discrepancies.
  • Assist with quotes for parts already set up in the system.
  • Assist buyers with generating new purchase orders when required.
  • Work effectively with warehouse staff to compare deliveries with purchase orders to identify discrepancies.
  • Assist with COC (Certificate of Conformance) Management.
  • Manage the Purchasing email inbox.
  • Follow-up on simple product information requests.
  • Assist with sample orders.
  • Assists with vendor returns.
  • Assist Procurement Manager with customer quality forms.
  • Continually look for ways to improve processes and systems to make them more efficient and effective.
  • Comply with all company policies and procedures.
  • All other duties as assigned.

Requirements

Knowledge, Skills and Abilities

  • High School diploma or GED required.
  • Previous experience: 1-2 years in a purchasing, procurement, or accounting role is a plus, but not required. Experience in an office environment is beneficial.
    • No experience in purchasing required if 1-2 years internal SSI experience.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Good communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Basic understanding of purchasing and inventory processes.

Work Environment

  • Required to sit much of the day interfacing with phones, computers, and other office equipment in a normal office environment.
  • Occasional lifting of up to 20 lbs.

Benefits

  • Ability to make a positive impact on a growing organizations and its employees.
  • Small team environment
  • Health, dental and vision coverage
  • Health Savings Account
  • Company-paid life, AD&D & long term disability
  • 401k with company match
  • Positive company culture
  • Profit Sharing
  • Paid Holidays
  • Paid Time Off (PTO) and Volunteer Time Off (VTO)
  • Paid Parental Leave

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