Finance Supervisor - Accounts Payable

Job Summary: Under the direction of the Senior Director, Finance, this position is responsible for administering key finance and accounting functions for the organization.  The position is a process focused role that will promote and maintain efficient, effective, and standardized functions that support organizational programs.  This position will also work closely with financial leadership in the organization in developing and implementing projects to continually improve and meet the needs of the organization.   This position will supervise the Accounts Payable Clerk

Essential Functions (Not All Inclusive):

Duties and Responsibilities:

The Finance Supervisor– Accounts Payable position has the primary responsibility of the Agency’s accounts payable function, including the following:

• Supervision of the Accounts Payable Clerk  including work assignment and monitoring
• All purchasing and payment processes & procedures relating to payment for all Agency activities, or as the secondary responsibility for Agency departments with invoicing abilities.
• All processes for credit cards, including distribution of cards to program and training Agency staff procedures that are aligned with department/internal control protocols. 
• All processes relating to tracking vehicle ownership, including licensing and registration.
• All processes relating to payment of payroll liabilities, including benefits, based on HR payroll reports and reconciliations.
• Communication with HR department relating to accurate and timely reporting of payroll liabilities and benefits.
• Ensures documentation received complies with applicable federal, state and other funder requirements.
• Serve as liaison, monitor and trainer for accounts payable related functions to Agency departments.
• Act as internal control for other accounting functions, as assigned, in accordance with Accounting & Financial Policies, Procedures and Internal Control Manual.

• Other duties as assigned

Safety: Responsible for conducting all duties in a safe manner.

Affirmative Action: Responsible for following the affirmative action plan as set forth and signed by the Board of Directors.

Requirements

Education & Experience:

• Bachelor’s Degree Required, Business related field preferred
• 5 + Years of experience in Finance and/or Accounting Function, preferably in non-profit and grant funded organization
• Prior experience or ability to construct and deliver concise, meaningful reports and presentations to multiple levels of the organization, including leadership and governance.
• Supervisory experience preferred

Abilities and Skills: In order to be successful in this position, the person will at minimum need to possess the following abilities and skills:

• Financial analysis and management
• Attention to detail and ability to work on multiple tasks or projects.
• Process focused
• Excellent written and verbal communication
• Ability to work in a collaborative environment
• Problem solving and analysis
• Proficiency in using multiple software applications to fulfill job responsibilities
• Intermediate proficiency in Microsoft Excel and Microsoft Word
• Working with and handling confidential data with appropriate discretion

Core Technology Competency:  Level 3 - Intermediate 2

Physical Requirements: Normal office physical exertion required. Requires sitting, standing, walking, bending and reaching with manual dexterity sufficient to operate standard office machines such as computers; fax machines, calculators, copy machines, telephone and other office equipment.

Environmental Requirements: This job is usually in an office environment, but the mission of the organization may sometimes include non-standard workplaces. The position works a standard work week. This position requires personal access to a vehicle to be used for business related matters, and have a current operator’s license and appropriate auto insurance as required by the state of Minnesota. Must be able to travel for training, meetings, and conferences. 

Benefits

Department: Finance

Starting Salary Range: $57,546 - $74,346 Annually

Schedule: M-F, 40 Hours/Week, Full Year

Remote Capability: This position has 20% remote capability.

1 day a week can be worked from home upon supervisor approval.

Posting Dates: 4/26/2024 - 5/6/2024

Benefits: Community Action offers excellent benefits including generous paid time off (PTO), 14 paid holidays, health, dental & life insurance, retirement, employee discount programs and more.

Background Checks: Community Action conducts criminal background checks at the time of hire. Some positions require additional fingerprint and photo verification. Not all backgrounds are a barrier to employment.

Community Action is an Equal Opportunity Employer and will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.