Construction Project Coordinator

Thomas Grace Construction is a nationwide General Contractor with a specialization in retail. We partner with our customers to complete a wide variety of construction programs from new store construction, remodels, rollouts and store fixturing installations. Due to continued and expected future growth, we are actively seeking to add a Project Coordinator to our Team. This position is located full-time in our corporate office in Stillwater, Minnesota. This is an hourly position with an expected compensation range between $25 and $35 per hour depending on experience.

Typical responsibilities include:

• Assist Project Management team with customer requests for bids including, but not limited to:
• Reviewing construction plans with PM team to manage plan distribution for bidding, prepare & distribute bid invites, track responses and bid lists
• Ensure bid coverage is achieved by contacting potential bidders by phone, email and texts
• Point of contact for questions on bid proposals from subcontractors and suppliers
• Assist with project cost qualifications and buy outs
• Assist with preparing awarded contracts from accepted proposals
• Ensuring required compliance documentation is accurate and up-to-date
• Assist Project Managers with maintaining critical job information.
• Setup job information
• Completing Job Information binder prior to start date
• Assist Project Managers with various project administration responsibilities.
• Assist Project Managers with various project administration responsibilities.
• Administer and coordinate permits and licensing
• Schedule and monitor rental equipment
• Research and secure project team travel arrangements
• Assist Project Management team with project close out responsibilities
• Compiles necessary close out documents, warranties, as-builts
• Ensure Owners receive completed project close out documentation and manuals

• Assist with maintaining an efficient and effective office environment.

Requirements

• High school degree or GED equivalent.
• Knowledge of Windows based construction accounting systems.
• Experience with Procore is highly desirable.
• Knowledge of construction industry accounting and bid solicitation practices.
• Personal computer skills word processing, spreadsheet, and data entry skills.
• Able to coordinate and prioritize multiple projects simultaneously.
• Able to work under pressure to meet deadlines.
• Able to work on-site at corporate office location in Stillwater, MN.

Benefits

• Health Care Plan (Medical, Dental) with HSA
• Competitive PTO policy

• 401(k) with company match up to 4%
• Profit sharing contribution to 401(k) based on company annual performance
• Life Insurance (Basic, Voluntary & AD&D)
• Ability to enroll in additional voluntary benefits
• Yearend discretionary bonus
• Awesome office environment with fun company events