Property Coordinator, Seaport

Overview

WS Development is seeking an outgoing and organized Property Coordinator (PC) to join the team working onsite for one of Boston’s fastest growing real estate development companies. Reporting to the Senior Property Manager for the Seaport District Retail and Condominium portfolio the Property Coordinator will assist with property management administration, tenant relations, and day-to-day operational support for the team in the Seaport Field Office. In addition to these responsibilities the Property Coordinator will assist with all Seaport Square Owner’s Association (SSOA) administrative tasks including invoice processing and contract drafting, execution and management. Furthermore, the position will indirectly report to the Vice President of Property Management, Director of Property Management and Director of Engineering for portfolio wide projects as assigned. This role is expected to be onsite, candidates must be within commuting distance.

Specific Responsibilities include:

• Support the SPM (Senior Property Manager) and SFM (Senior Facilities Manager) and with the day-to-day tasks associated with the operation of the retail and condominium portfolio and Seaport Square Owner’s Association
• Manage meeting scheduling to include updating of agendas and orchestrating of calendars.
• Maintain a standing tenant database for retail, corporate and community contacts.
• Work with the APMs and AFMs on the maintenance of the COI database, ensuring the certificates are kept current for both WS and Condo Association Managers.
• Assist with the contract management process to include the drafting of appropriate contract documents and the tracking of contract expirations.
• Invoice processing responsibilities to include purchase order log tracking, invoice collection, coding, and submission.
• Assist with the oversight and ongoing maintenance of the work order database.
• Serve as the point of contact for the management of the Seaport Field Offices. This role will order and organize supplies, focus on expense management, and offer regular customer service support to WS Staff & visitors to the Field Office.

Requirements

The ideal candidate will exhibit the following traits:

• Be both warm and professional, and able to interface with multiple audiences on behalf of Seaport and WS Development
• Intellectually curious and eager to learn, grow skillset, and expand in responsibility.
• Highly organized and able to develop and maintain tracking systems for expenses, invoices, and contracts.
• Comfortable in a highly collaborative and fast paced environment.
• Able to take direction from multiple points and prioritize independently.
• 2+ years of applicable work experience and/or internship experience preferred.

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background and life experiences. Or for any other reason.