Legal Assistant/Secretary

A busy estate planning, estate settlement, trust administration, and elder law firm in Dedham seeks an experienced Legal Assistant. The ideal candidate will be a self-starter who enjoys working in a dynamic environment, possesses excellent people and organizational skills, and has the ability to handle a variety of tasks daily. We are looking for a team player who embodies the firm values: expertise, quality service, professionalism, reliability/dependability, and collegiality.

Responsibilities:

• Support Senior Paralegals with their work for our clients.
• Follow-up with clients to collect information and documents.
• Coordinate with other staff to schedule meetings for clients to review and sign their estate plan documents.
• Revise and finalize draft estate plan documents to send to clients.
• Prepare and finalize correspondence to Registries of Deeds, Probate Courts, other law firms, CPAs, etc.
• Communicate with out-of-state attorneys to coordinate preparation of deeds.
• Prepare various corporate documents and file with the Secretary of State’s Office.
• Prepare Trust Funding forms as needed.
• Perform administrative tasks such as scanning, copying, and preparing correspondence.
• Handle additional tasks as needed.

Requirements

• High school diploma required; associate or bachelor's degree preferred.
• 3-5 years of law office administrative work experience, preferably with an estate planning or elder law firm.
• Strong attention to detail and proficient proofreading skills.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and handle multiple tasks.
• Ability to work independently with minimal supervision.
• A team-oriented attitude and professional demeanor.
• Ability to maintain the confidentiality of information.
• Familiarity with probate courts and registries of deeds is a plus but not required.
• Proficiency in Microsoft Word, Excel, and Outlook, and other common office applications. Familiarity with Clio and Timeslips is a plus.

Benefits

This is a full-time, in-office position.

Salary: $45,000 - $55,000 per year, depending on experience (DOE).

Benefits:

• 401(k)
• 401(k) matching
• Free parking
• Health insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan

How to Apply: Please submit your resume and cover letter with salary requirements.

Please no direct inquiries, walk-ins or agencies.