Accounting Assistant

Who We Are

TetraScience is the Scientific Data and AI Cloud company with a mission to radically improve and extend human life. TetraScience combines the world's only open, purpose-built, and collaborative scientific data and AI cloud with deep scientific expertise across the value chain to accelerate and improve scientific outcomes. TetraScience is catalyzing the Scientific AI revolution by designing and industrializing AI-native scientific data sets, which it brings to life in a growing suite of next generation lab data management products, scientific use cases, and AI-based outcomes.

Our core values are designed to guide our behaviors, actions, and decisions such that we operate as one. We are looking to add individuals to our team that demonstrate the following values:

• Transparency and Context- We execute on our ambitious mission by starting with radical data transparency and business context. We openly and proactively share all vital data and make it actionable, so our employees and stakeholders can solve any problem presented to them.
• Trust and Collaboration- We are committed to always communicating openly and honestly at every level of the organization, functionally, cross-functionally, internally, and externally. Empowering our employees will drive positive change across our entire ecosystem.
• Fearlessness and Resilience- We must be fearless and resilient to fulfill our potential. We proactively run toward challenges of all types, we unblinkingly acknowledge and confront the brutal facts - which all innovative growth companies invariably face – and we embrace uncertainty and take calculated risks.
• Alignment with Customers- We know that our customers' success is our success. We are honored and humbled by their commitment to us, and we are completely committed to ensuring they achieve their mission to unlock the world’s most important scientific innovations.
• Commitment to Craft- We take our craft seriously and seek to be best-in-class in all we do, regardless of our functional role, seniority, or tenure. We are members of one team that combines intellectual horsepower and curiosity, humility, and empathy to ensure we are always learning and evolving.
• Equality of Opportunity- We cannot imagine our journey without a workforce which reflects humanity’s diversity. We seek out the best of the best who bring with them unique and invaluable perspectives and talents and embody our common values - regardless of gender, ethnicity, race, or age.

What You Will Do

Your expertise and business acumen will complement and enhance a focused team of startup professionals. If you are wanting to make an impact at a hyper growth startup while growing professionally, this is a great opportunity to do just that!

• When completing tasks, follow written process documentation, as defined in Finance Playbook. 
• Monthly, review all AP playbook articles and update based on any internal approved process changes and external system user interface updates; follow submission process for review and publish. 
• Process vendor bills and payment requests received in the AP inbox, ensure accurate GL classification within NetSuite; by end of business day all emails in the AP box reviewed and classified.
• Extract data from external systems, assign GL accounts/segmentation and upload to appropriate record type based on the data.  Ex. Credit Card
• Review AP Contracts, capture and enter contract details.
• Enter, Review, follow up with employees to enforce policy compliance, Approve per company policies, and process payment for employee expenses. 
• Ensure vendor bills are processed in accordance with accounting policies and procedures, approval authority matrix, and vendor specific guidelines via Bill.com and NetSuite.
• Demonstrate an understanding of general ledger coding as it relates to the specific type of expenditure: Prepaid, Expense, Fixed asset and Accruals with ability to prepare and reconcile related journal entries.
• Participate in month end close process.
• Provide support with Year End financial audits.
• Proficient in 1099 filing process.
• Be a team player - approaching your day with the understanding of how your work affects the team and will communicate and collaborate across the entire team. 

Requirements

Must Have

• Bachelor’s degree in accounting or finance.
• 3 - 5 years’ relevant experience in Accounts Payable combined with the understanding of principles accounting.
• NetSuite Experience, minimum of 2 years, including NetSuite CSV upload.
• Strong Excel skills (pivots, lookups, ability to work with large files, etc.).
• Transaction oriented with solid understanding of the full procure to pay and return to debit processes: expense reports, purchase order, vendor prepayment, item receipt, vendor bill, amortization/prepaid schedules, vendor payments and vendor credits.
• Experience within vendor contracts that support the needs of Software As A Service.
• Demonstrated ability of critical thought, deductive reasoning, and interpretation of information as it applies to understanding various components of contracts.
• Proficient and succinct written communication skills.
• Attention to detail with ability to follow proper procedures, desire to document step by step instructions and constantly strive towards process improvement.
• Embrace technology; ability to familiarize oneself quickly with various internal and third-party billing and financial reporting systems.
• Enjoy working within a team-centric environment that is dedicated to supporting one another and embracing change.

Benefits

• 100% employer paid benefits for all eligible employees and immediately family members.
• 401K
• Unlimited paid time off (PTO)
• Flexible working arrangements
• Company paid Life Insurance, LTD/STD

No visa sponsorship is available for this position

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