Personnel Assistant

Personnel Assistant- Naval Air Station Patuxent River

Competitive Wages and an Allowance for Insurance and 401k!

Top reasons to work at EMI Services, a subsidiary of TechFlow:

• Health Care Plan -Medical, Dental & Vision
• Paid Time Off -Vacation, Sick & Federal Holidays
• Employee Stock Ownership Plan (ESOP)

EMI Services is looking for a Personnel Assistant who is primarily responsible for secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), but will also provide administrative support to Human Resources staff with office management responsibilities to include personnel records and payroll support. The Personnel Assistant may be required to work independently on projects requiring research and preparation.  The Personnel Assistant will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, ordering/maintaining office supplies, organizing and maintaining paper and electronic files, and providing information to visitors and/or callers.

Salary

$20.04- 24.98/hr. (DOE) plus $4.57 fringe benefits used towards insurance and 401k!

Key Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

• Arrange conferences, meetings, and travel reservations for office personnel
• Complete forms in accordance with company procedures
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars
• Make copies of correspondence and other printed material
• Distribute incoming mail and other material, and prepare answers to routine letters
• Schedule and confirm appointments for supervisors
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material to ensure accurate maintenance of files and ease of retrieval
• Researches purchase options and/or payment information in order to purchase necessary supplies and equipment, complete forms, reconcile errors and ensure accuracy of document information
• Conduct searches to find needed information, using such sources as the Internet
• Track employee time off request slips
• Order and dispense supplies
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

• Perform other related duties as assigned

Essential Skills

• Effective oral and written communication skills
• English, spelling, grammar and punctuation required to produce and proofread simple written documents

• Effective technical, interpersonal, organizational and telephone etiquette skills
• Considerable knowledge of office practices, procedures, equipment, and standard clerical techniques
• Basic knowledge and understanding of the terminology, codes, and processes used in clerical work
• Present professional appearance and demeanor
• Type; operate a personal computer, with emphasis on accuracy, mental alertness, and neatness
• Understand and adhere to policies and procedures as set by EMI Services.
• Promote and maintain a positive image of EMI Services to our customers, vendors, employees, and the community
• Maintain confidentiality of information related to EMI Services, our customers, vendors and employees
• Polite, professional, and courteous to others. Demonstrate a cooperative and positive attitude
• Inform the Project Manager of all pertinent problems, irregularities, and other important information within area of responsibility 
• Adaptable and flexible in work situations
• Establish priorities to ensure completion of tasks in a timely manner

Requirements

• High school diploma or equivalent
• 3+ years experience in a related administrative position
• Must be computer literate with knowledge of MSWord, Excel and other Microsoft Office programs
• Regular, dependable attendance
• Valid driver’s license
• Pass a pre-employment drug screening and background check
• U.S. citizenship to Obtain and maintain access to military installations

Preferred Requirements

•  Knowledgeable in CostPoint and MAXIMO

Physical Requirements

• Carrying objects/boxes/print-outs short distances
• Extensive work with a personal computer
• May require lifting and moving as much as 25 pounds with assistance
• Use of hands, reaching with hands and arms, talking, and walking
• Prolonged periods of sitting, bending, squatting, standing, twisting, or stooping
• This is an indoor clerical position

* Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Benefits

As a team member at EMI, you’ll enjoy:

• Generous benefits package consistent with Service Contract Act
• Insurance Allowance
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off (Vacation, Sick & Federal Holidays)
• Referral program- Join our team then bring your friends

What Sets EMI Apart

EMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients’ expectations.

The Right Partner: EMI has grown by gaining our customers’ trust and our employees’ loyalty. We’ve successfully performed over 60 service contracts and we understand the unique challenges facing today’s military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry.

The Right Team: The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners.

The Right Approach: EMI brings vast expertise and proven solutions to augment our clients’ operations. We provide a platform that delivers seamless mission support and exceptional customer service in a very cost-effective and repeatable solution.

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