Human Resources Coordinator - Emprise Bank Center (On-Site)

At Emprise Bank, everything we do is focused on empowering people to thrive. We proudly work to provide an extraordinary customer experience to help our customers achieve their goals.

We are seeking a detail oriented and collaborative Human Resources Coordinator to join our People and Culture team. In this role, you will provide essential administrative support, coordinate onboarding and recruiting activities, and help maintain employee engagement through various initiatives. If you thrive in a fast-paced environment, have strong organizational skills, and are eager to contribute to our mission of empowering people to thrive, we’d love to hear from you.

A successful candidate will have:

• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent communication abilities for interacting with internal team members, external vendors, and new hires.
• Attention to detail in handling sensitive documentation and ensuring accurate records in personnel files.
• Proficiency in office software (e.g., Microsoft Office Suite) and experience working with large server-based systems.
• Collaborative mindset and ability to work effectively with a diverse team, including supporting various HR functions.
• Problem-solving skills to address issues that arise with recruitment coordination, onboarding, or vendor management.
• Customer service-oriented approach, especially in managing the Welcome Desk and ensuring a positive experience for visitors and new hires.
• An understanding of and commitment to our values.

Essential functions of the role:

Human Resources Administration

• Provide administrative support to People & Culture department employees

• Along with the Executive Assistant, provide coverage of the Emprise Bank Welcome Desk
• Greet department guests and answer incoming phone calls
• Coordinate services with third party vendors
• Maintain supply inventory
• Order and maintain stock of new hire gifts and recruiting swag
• Distribute new hire and employee anniversary gifts
• Arrange meetings and prepare conference rooms
• Process employee transfers, promotions, and job changes
• Manage notary process, employee movie tickets sales, and distribution of gifts cards
• Scan documentation into personnel files
• Publish weekly HR update
• Participate in human resource projects

Recruiting Coordination

• Maintain applicant tracking system
• Provide timely communication with applicants regarding interviews, dismissals, and other applicant inquires
• Schedule and process pre-employment credit checks, background checks, and drug screens
• Prepare and submit offer letters to new employees
• Maintain employee referral tickets
• Assist team in preparing for and staffing recruitment fairs and events

Onboarding Coordination

• Assist managers and new hires with and process new hire documentation
• Create and maintain employee personnel files in imaging system
• Enroll new employees in training courses

Training Coordination

• Organize and update training materials
• Coordinate enrollment of external training
• Schedule training rooms and assist with audio-visual equipment
• Serve as a back-up trainer and producer

 Other duties as assigned within the scope and responsibility of the job.

Requirements

• High School Diploma or GED
• Two years general office experience preferred
• Human resource experience preferred
• Proficiency with large server-based applications and typical desktop software

Hours: 40 hours per week

Monday – Friday: Typical schedule is 8:00 AM to 5:00 PM

Benefits

In addition to a competitive salary and benefits, Emprise offers professional growth, a rewarding and challenging environment, opportunities to be involved in our communities, and a culture of integrity, passion, and success. We also offer shift differential pay for bilingual candidates!

At Emprise Bank, empowering people to thrive means having an all-inclusive culture that honors our commitment to all dimensions of diversity in our workforce and embraces inclusion of all people. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

To learn more, please visit our website at www.emprisebank.com.

Emprise Bank is an EEO/AA/ADA/Veteran Employer/Member FDIC/Drug Free Workplace.

Emprise Bank participates in E-Verify and will provide your Form-I 9 to the federal government to confirm authorization to work in the United States.